Accounts Payable Administrator/Receptionist

Covington, Louisiana

Posted in Building and Construction

This job has expired.

Job Info

About Us: Ardent Services, LLC was formed in 2002 to provide professional electrical and instrumentation services.

Ardent Services is a leading provider of high quality, power, control, and process automation services performed safely on time and on budget, as well as a premier provider of specialty electrical and instrumentation (E&I) services for process industries throughout the country.

Accounts Payable Administrator/Receptionist

Reports to: Accounts Payable Manager

Regular, Full-Time Position

Non-Exempt, Eligible for overtime

General Job Description:

Responsible for all accounting work associated with processing accounts payable.

Essential Duties and Skills:

  • Stamp and sort incoming invoices. Match shipping tickets and invoices with the purchase order
  • Set up all invoices for accounts payable in software system and properly scan all invoices, shipping tickets and other documents into system
  • Responsible for processing accounts payable checks that correspond with invoices weekly
  • Ensure all W-9's are properly filled out and received back for all vendors
  • Responsible for preparation and mail-out of 1099 forms
  • Receive and organize statements from vendors: check vendor files for payment of any invoice listed outstanding and call district and/or vendor in regard to any old outstanding invoices. Resolve discrepancies in a timely manner
  • Monitor open P.O.'s to determine if they should be open
  • Data Entry
  • Managing incoming calls and routing to appropriate location
  • And other assigned duties
  • High school diploma required, college courses in accounting preferred
  • Two plus (2+) years of Accounts Payable experience, preferably in a high volume atmosphere is a plus
  • Experience in 3-way matching is a plus
  • Must have excellent organizational and time management skills
  • Ability to work efficiently and effectively in a fast-paced environment
  • Must be able to work independently with little to no supervision
  • Must possess the ability to speak with various divisions on an as needed basis
  • Proficient with Microsoft Office, specifically Microsoft Excel is necessary
  • Possess the ability to learn quickly
  • Must have reliable transportation to and from work
  • Physical Requirements, in a given day include, but are not limited to:
  • ability to sit at a desk environment (90%) for many hours at one time
  • ability to regularly and consistently use a keyboard and mouse
  • ability to walk up and down stairs and around the office
  • ability to lift up to 25 pounds
  • ability to proficiently use office equipment (computer, fax, copier, scanner, etc.)

This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned additional responsibilities as necessary. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

This job has expired.

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