Admin Specialist
University of California, Los Angeles

Job Info

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Admin Specialist
University of California Los Angeles


Requisition Number: 33598
Salary: $20.89 - $41.37 hourly

Position Description:
Under the direction of the Associate Director of Strategic Partnerships and Community Engagement (SP&CE) the Administrative Specialist (AS) is responsible for coordinating and overseeing the administrative functions of the SPCE office.

Duties include, but are not limited to, managing the front office. The AS will be responsible for opening and closing the office, and will be the first point of contact for community constituents, office guests, etc. They will order and prepare materials for distribution, create sign-in sheets, templates, collateral items and other event prep materials. They will maintain inventories of office equipment, publications and giveaways. The AS will assist with the training and supervision of student staff, manage student staff schedules, and approve student staff timesheets. Provide support to Senior Staff as needed. The AS will assist with personnel and financial processes, including processing expenses, submitting travel reimbursement requests, ordering supplies and other duties as needed. The AS will also help with the logistical components of event planning, including: coordinating room reservations, catering, and courtesy parking. They will also order materials, oversee the prep work for collateral materials (e.g. making folders, collate handouts, design sign-in sheets), work with event coordinators and other staff to assess needs for events (both in-person and virtual), and provide support for implementation. They will also work with the office staff to maintain an updated office and events calendar.

The position requires an individual with a student friendly and community-focused attitude who can provide quality service to students, co-workers, campus and community partners. Must have a willingness to serve and engage the community as viable partners in achieving UCLA's enrollment goals. This position promotes a healthy service environment and responds quickly to concerns from the community related to Enrollment Management. The position requires a great deal of problem solving, organization skills and a high degree of self-management; must be able to work independently and in a team environment. Occasional evening and weekend work required. Possibility of some travel may be required to assist with events or to provide other on-site support. Other duties as assigned.


For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=80507

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction






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