Administration Associate , Seasonal
California's Great America

Job Info

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Overview:

The primary purpose of this position is to assist with purchasing and invoicing within the Facilities, Maintenance, and Construction department at California’s Great America. Another essential role of this position is to provide miscellaneous administrative support to the department where needed.

How You'll Make A Difference:

• Invoicing: Following invoice process including matching up packing slips, combining digital files, organizing, and tracking invoices, verifying invoice accuracy, and following up with team leaders to correct invoice discrepancies.
• Purchasing: Placing orders, communicating with vendor and department team leaders to follow up on orders, checking order status, recording, and updating status of orders.
• Reconciliation: Reconciling and updating the budget tracker periodically. Looking up payment information and utilizing our JDE purchasing system.
• Documentation: Printing and preparing ride inspection documents, organizing, and filing documents.
• Miscellaneous Office Support: Maintain vendor contact list, assists with month-end/quarter-end/year-end tasks, collecting and organizing safety shoe reimbursement paperwork, updating message boards, helping with employee motivational activities, assisting with shirt and hat distribution, date entry and filing (digitally or physically) misc. items as needed, directing vendors who come into the office, and assists with providing general support to the department as needed.
• Other duties may be assigned.

We're Looking For:

• Must be at least 18 years old.
• Must have a valid California Driver’s License.
• Ability to pass a mandatory (or random) drug test, per Company policy, unless prohibited by state or provincial law.
• Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per
  Company policy, unless prohibited by federal, state, or provincial law.
• Ability to work nights, weekends and holiday periods to meet business needs.

This job has expired.