Administrative Assistant 2
Boise State University

Job Info

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About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.
Job Summary/Basic Function:
To perform complex clerical, office administration, and public relations assignments; perform related work.

Department Overview:
Boise State University is committed to conducting its affairs ethically and in compliance with governing laws, regulations and policies. In accordance with the Idaho State Board of Education's Governing Policies & Procedures Section V.Y., the Office of Institutional Compliance and Ethics is responsible for coordinating compliance oversight, monitoring, and reporting at the institutional level. Come join the team today!

Level Scope:
Applies skills and job knowledge in area of specialization; may adopt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:
The Administrative Assistant 2 must:

• Coordinate administrative activities which require frequent contact with executives, the public, other agencies, and campus officials. May attend meetings to relay and collect information
• Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.
• Exercise discretion and independence in applying policies and procedures
• Responsible for the research, compilation, and organization of materials for administrators' use in problem resolution.
• Responsibility for financial record keeping including monitoring budgets, preparing financial transactions
• Supervise student support staff or have leadwork responsibilities.
• May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervisor students and staff.
• Manage office investigative case log, including updating excel spreadsheets, assigning case numbers, sending out time-based reminders to parties, and updating the active case worksheet for weekly meetings.
• Manage quarterly Compliance Reporting check-ins with subject matters experts across campus.
• Order and supervise office supplies to ensure that the office is appropriately stocked;
  supervise deliveries of mail and supplies.
• Assist Compliance staff in managing website information including ensuring that the Student Consumer Information website is updated on an annual basis.
• Arrange registration and travel arrangements for employees on an as-needed basis.
• Manage p-card use for necessary office expenses.
  
  

Knowledge, Skills, Abilities:

• Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications:
Good knowledge of:

• Office support functions including word processing
• Filing
• Composing a variety of business documents
• Reception
• Researching, compiling, and summarizing data for reports

Experience:

• Interpreting, applying, and explaining complex information such as regulations, policies or services
• Independently solving problems/performing liaison activities in a work setting
• Coordinating activities requiring complex arrangements.
• Score within the top 25 on the exam.

Preferred Qualifications:
Bachelors degree or some higher education experience.
Salary and Benefits:
The starting hourly range is from $17.48 to $19.10 per hour and depends on experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:

• Resume
• Cover letter expressing interest in this role.

Advertised: July 30, 2021 Mountain Daylight Time
Applications close: August 13, 2021 11:55 PM Mountain Daylight Time

This job has expired.