Administrative Business Asst
Texas Tech University Health Sciences Center

Job Info

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Extended Job Title
Administrative Business Asst
Org Level 1
Texas Tech Univ Health Sciences Ctr
Org Level 7
544001 - Regional Dean Admin Ode
Position Description
Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.
Requisition ID
36874BR
Travel Required
Up to 25%
Pay Grade Maximum
25.78
Major/Essential Functions
The Texas Tech University Health Sciences Center School of Medicine at the Permian Basin seeks a highly organized and detail-oriented Administrative Business Assistant to provide exceptional support to our leadership team. This fast-paced role requires a skilled multi-tasker with proficiency in Microsoft Office and Outlook.
 
Grant Funded?
No
Pay Grade Minimum
15.00
Pay Basis
Hourly
Schedule Details
Monday - Friday, 8:00 AM to 5:00 PM
Work Location
Odessa
Preferred Qualifications

• Strong administrative experience: Proven ability to thrive in a dynamic, fast-paced environment, managing multiple tasks simultaneously.
• Excellent communication skills: Adept at handling phone and email inquiries professionally, while effectively screening calls and mail for various leaders.
• Time management and prioritization: Exceptional time management. Experience in prioritizing tasks and managing deadlines efficiently.
• Technical proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Outlook for scheduling meetings and managing calendars.
• Discretion and confidentiality: Ability to handle sensitive information with the utmost discretion.
• Teamwork and collaboration: Experience working effectively with colleagues across multiple departments within the School of Medicine.
• Availability: Ability to work within standard business hours (8:00 am - 5:00 pm) with occasional before/after-hours or weekend work as needed.
• Organizational skills and attention to detail: "Highly organized and detail-oriented"
• Additional responsibilities: answering calls, managing schedules, ordering supplies, preparing the suite, and scheduling meetings.

Campus
HSC - Permian Basin
Department
Regional Dean Admin Ode
Required Attachments
Cover Letter, Recommendation/Referral, Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.
Job Group
Executive and Admin Assistants
Shift
Day
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
High school diploma or equivalent. Four years of progressively responsible clerical experience, with one year of supervisory experience. Additional education and/or related experience to equal four years may substitute on a year-for-year basis.
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
AZ, RP, YN
Army Military Occupational Specialty Code
36B, 42A, 56M
Air Force Specialty Code
3A1X1, 8A200
Marine Military Occupational Specialty Code
0111
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

This job has expired.