Administrative Services Coordinator - Department of Nursing - Centralized Functions
University of Iowa

Job Info

---

University of Iowa Healthcare is looking to hire a 100% Administrative Services Coordinator in the Department of Nursing.

Position Specific Summary:

The Administrative Services Coordinator for the Centralized Functions Nursing Division will provide administrative support to enable the Nursing Director to create transformational changes among the division regarding quality initiatives, staff engagement, and clinical operations.

Responsibilities will include, but are not limited to:

• Provide support for NDNQI data submittal and back-up
• Provide support for Magnet services to include Magnet Leadership Eligibility table, DDCT and general Magnet Core Team needs
• Assist with budget development and preparation. Work with nursing leadership teams to develop strategies to meet new targets with current or additional resources.
• Support departmental and unit purchasing and vendor management.
• Develop and distribute meeting agendas, take minutes at staff meetings as assigned and distribute minutes
• Reconciliation of expenditure to budget(s).
• Develop and distribute meeting agendas, take minutes at staff meetings and distribute after sessions are held for NQS and NPL/CPL Council.
• Provide administrative support for the Scrub Jacket store
• Pull budget information from multiple sources into a single spreadsheet for the nursing director to analyze.
• Review divisional monthly expenditures and provide report to the nursing director on status of expenditures to budget.
• Participate in divisional budget discussion including calculation of projected costs and expenses as directed by the nursing director.
• Responsible for payments - P. Card, E-Vouchers, as well as receivables.
• Perform functions ensuring a high level of customer service, including communication and organizational skills.
• Draft weekly updates to staff. Assist with policy review and revisions.
• Assist the nursing director with calendar and coordination of meetings and activities for the division. Support nursing director in preparing agenda's and supporting information needed for meeting discussion.
• Compose draft correspondence for the nursing director requiring discretion and judgment.

University of Iowa Hospitals & Clinics-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

Percent of Time: 100%

Schedule: Day shift M-F; variable start times 0800 - 1630

Location: General Hospital (GH)

Pay Grade: 2B https://hr.uiowa.edu/professional-pay/classifications-by-pay-level

Education Required:

• Bachelor's degree in Business Administration or related field or an equivalent combination of education and experience.
  

Required Qualifications:

• Current (6 months - 1 year) administrative, office coordingation or financial experience
  
• Excellent written and verbal communication skills.
  
• Excellent interpersonal skills. Role models service excellence.
  
• Must be proficient in Microsoft Office suite (Word, Excel, Power Point)
  

Desirable Qualifications:

• Ability to analyze data and apply critical thinking skills.
  
• Previous experience working in a healthcare setting
  
• Excellent organizational skills.
  
• Experience working with service excellence/ customer focused environment.
  

In order to be considered, applicants must upload a resume and cover letter as part of the application process. Job openings are posted for a minimum of14calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Tiffany Perkins at tiffany-perkins@uiowa.edu

Successful candidates will be subject to a criminal background check.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 2B

Contact Information

• Organization: Healthcare
• Contact Name: Tiffany Perkins
• Contact Email: tiffany-perkins@uiowa.edu

This job has expired.