Administrative Specialist
Florida State University

Job Info

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Job Title: Administrative Specialist
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 56556
Department

College of Social Sciences and Public Policy

DeVoe Moore Center

Responsibilities

This position oversees the administrative, operational, and fiscal activities of this center and serves as the Centers Budget Manager. Coordinates and performs monthly reconciliation of the Foundation accounts. Monitors budget and identifies problems and discrepancies and, working with the Director, brings resolution to the problem. Audits internal accounting system for accuracy and consistency with the FSU System. Maintains all documentation related to the budget. Tracks grant funds and prepares fiscal reports for internal and externally funded projects. Responsible for fiscal reporting of all budgets for the annual report to the Board of Governors and the creation of annual reports for external use and the center's advisory board.

Facilitates all new hires and rehire employment process through the FSU onboarding process. Collects and maintains all new hire documentation. Follow-up with new hires ensuring on boarding tasks are completed prior to first day. Provides support to the Director and other search committee members (if applicable) related to applicant work history, education, training and job skills, and checks for conflicts of interest. Conducts reference and employment verifications. Processes appointments, monitors active employee list, certifies payroll, and approves time. Manages new employee process to include orientation and the development of training resources and policies.

Serves as first point of contact to include answering calls and handling all incoming and outgoing mail. Provides direct support to the director to include correspondence, data compilation, and preparation of reports and related responsibilities.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years experience. (Note: a combination of post high school education and experience equal to six years.)

Proficient understanding of Generally Accepted Accounting Principles (GAAP).
Experience with basic computer functions, including Microsoft Office Suite (Word, Excel, Outlook) or comparable software.
Ability to communicate effectively verbally and in writing.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

·This position is being readvertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

This job has expired.