Administrative Specialist Registration & Records (PT)
Waubonsee Community College

Job Info

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Administrative Specialist Registration & Records (PT)

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success. Your future starts here - join us today!

Varies between campuses
Part-time Support Staff

Hybrid Option: No

The Administrative Specialist Registration and Records is directly responsible to the Registration and Records Manager. This position has primary responsibility for processing registration and related enrollment tasks, maintaining student records, and providing general information as requested.

Use critical thinking to evaluate and process confidential student information, including creating new student records and updating existing records with student provided details; evaluate student provided documents, including high school transcripts, to determine appropriate course placement.

Assist with overall student registration processes, including but not limited to student registration issues, drops/adds/withdrawals, and interpreting holds; problem solve student issues and effectively interact across departments to provide resolutions.

Perform the functions of the Bursar's Office at the extension campuses, including processing payments and payment plans, and balancing daily cashiering sessions to prepare for transfer.

Display interdepartmental knowledge and accurately provide detailed information to students, staff, faculty and the general public regarding institutional policies and processes, including next steps.

Maintain the security of student records, both physical and electronic, through compliance with FERPA requirements.

Assist with the testing, implementation and maintenance of key technology systems related to department processes, including the SIS and third-party systems.

Perform other duties as assigned.

Minimum Qualifications

High school diploma or equivalent required. Associate degree preferred.

Two years of related administrative experience required. Experience in a college environment preferred.

Excellent computer and software skills.

Excellent organizational, human relations and communication skills.

Please attach the following documents when applying:

Cover Letter-No

Resume-Yes

References-Yes (Can be provided at interview)

Transcripts-Yes (Can be provided at interview)

Position Details
req1744
Grant Funded: No
Minimum Starting Rate: 19.45
Compensation Type: Hourly
Work Schedule: Varies 8 am-2:15 pm or 12:15-6:30 pm
Work Hours: 25 hours per week
Testing: No
Targeted Hire Date: 5/6/2024
Special Instructions: Please attach all required documents at the time of application. The schedule for this position will be Monday through Thursday, four 6.25 hr shifts. At least one 12:15 - 6:30 pm shift per week (usually downtown on Wednesdays).

EOE, including disability and veteran

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