Administrative Support Associate
The University of North Carolina at Charlotte

Job Info

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Vacancy Open to:

All Candidates

Employment Type:

Time Limited - Full-time

If time-limited, note appointment end date:

06/30/2023

Hours per week:

40

Months per year:

12

Position Number:

001822

NC Salary Grade Equivalency:

GN06

Classification Title:

Administrative Support Associate - Advanced

Working Title:

Administrative Support Associate

Salary Range:

$36,850 - $45,038

Anticipate Hiring Range:

$36,850 - $41,000

FLSA Status:

Non Exempt

Division:

Academic Affairs

Department:

College of Engineering (Col)

Work Unit:

Mechanical Engineering and Engineering Science

Work Schedule:

Monday-Friday 8:00 am to 5:00 p.m. Flexible work hours and some telework days may be approved by Supervisor and Division.

Primary Purpose of Position:

The role is to provide admin support to faculty, staff and students. Duties include purchasing, receiving, fund reconciliation, travel, and human resources activity. Primary point of contact for key request, room scheduling, work request, supplies and equipment, mail distribution, greeting incoming guests, support for assigned faculty which includes grant transactions and reconciliation, department funded student employment, assist/coordinate department events as needed and other projects at will.

Minimum Education/Experience:

Required Minimum Qualifications:

Graduation from high school; or an equivalent combination of education and experience.

University Preferred Qualifications:

Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.

Essential Job Duties:

Duties include:

• Purchasing, receiving, fund reconciliation, travel, and human resources activity.
• Primary point of contact for key request, room scheduling, work request, supplies and equipment, mail distribution, greeting incoming guests, support for assigned faculty which includes grant transactions and reconciliation, and department funded student employment,
• Assist/coordinate department events as needed and other projects at will.

Other Work Responsibilities:

• Other duties as assigned

Departmental Preferred Experience, Skills, Training/Education:

• Three or more years of administrative support experience, preferably in a higher education environment.
• Ability to learn student employment, travel, and purchasing processes, and assist faculty with following those procedures.
• Prior experience with state or grant budgets is preferred.
• Knowledge of Banner or similar software preferred.
• Ability to take initiative, problem-solve, and organize.
• Must be team-oriented.
• Proficiency in Microsoft Office Products, especially MS Word and Excel.

Work Location:

Duke

Posting date:

06/03/2023

Closing date:

06/18/2023

Proposed Hire Date:

07/01/2023

Special Notes to Applicants:

This is a time-limited position that is scheduled to expire 6/30/2024. Additional funding for this position is anticipated but not guaranteed. If the funding is received then the position will continue until approved funding has been exhausted. If the funding is not received then the position will expire on 6/30/2024.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write 'see resume' on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

This job has expired.