Arts & Sciences Department Administrator
Dartmouth College

Job Info

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Posting date:

03/27/2024

Open Until Filled:

Yes

Position Number:

0044200

Position Title:

Arts & Sciences Department Administrator

Department this Position Reports to:

Film and Media Studies

Hiring Range Minimum:

$48,300

Hiring Range Maximum:

$60,400

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Schedule:

M - F, 8am to 5pm

Location of Position:

Hanover, NH 03755

Remote Work Eligibility?:

Onsite only

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

No

Position Purpose:

To manage, oversee and coordinate all administrative functions of the Department of Film and Media Studies, including prioritization of multiple activities. To advise and support the Chair and faculty on programmatic and administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.

Required Qualifications - Education and Yrs Exp:

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

Experience

• At least 2 - 4 years relevant experience in a highly autonomous setting.

Skills, Knowledge and Abilities

• Strong verbal and written communication and interpersonal skills.
• Strong planning and organizational skills.
• Knowledge of financial and budget principles and procedures.
• Highly proficient with computer applications.
• Ability to acquire new technical skills and implement new procedures.
• Attention to detail and accuracy.
• Ability to work independently and as a team member.
• Ability to maintain confidentiality and security.
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.

Preferred Qualifications:

• Experience with websites and digital communications.

Department Contact for Recruitment Inquiries:

Lynn Higgins

Department Contact Phone Number:

603-646-3402

Department Contact for Cover Letter and Title:

Lynn

Department Contact's Phone Number:

603-646-3402

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/73090

Description:

Administrative

• Independently manages, oversees, and coordinates all administrative functions and activities of the department.

Percentage Of Time:

20%

Description:

Budget & Financial Management

• Develops, manages, and reports on department budget within parameters set by DOF Fiscal Office including operating accounts, gifts, and endowments.

Percentage Of Time:

15%

Description:

Faculty Support

• Coordinates and organizes faculty searches, visiting and research faculty appointments, materials for tenure cases, annual reports, and other internal department support.

Percentage Of Time:

15%

Description:

Curriculum Support

• Assists chair with teaching course schedule, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for department with Registrar's Office.
• Serves as liaison with the appropriate Associate Dean of Faculty regarding faculty teaching schedules and course counts.

Percentage Of Time:

10%

Description:

Communication

• Serves as the primary point of contact representing the department to the institution and external constituencies, including maintaining the website, social media, and newsletters as well as coordinating stewardship efforts.

Percentage Of Time:

10%

Description:

Event Coordination

• Responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events, and seminars.

Percentage Of Time:

10%

Description:

Information Management

• Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, and determines retention and disposition for specific information not otherwise covered by institutional policies.

Percentage Of Time:

10%

Description:

Facilities

• Facilitates facilities matters such as space renovations and building improvements as well as general maintenance issues and upkeep, office space assignments and access issues.

Percentage Of Time:

5%

Description:

Human Resources

• Hires, trains, supervises and evaluates administrative assistant and student employees according to department/program administrative structure.
• Works with faculty on HR issues such as staff hiring, performance management, compensation and terminations.

Percentage Of Time:

5%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned

This job has expired.