Assistant Director, Center for Women & Technology (Program Management Specialist)
Indiana University

Bloomington, Indiana

Posted in Education and Training


This job has expired.

Job Info


Department

VICE PRES/ACADEMIC SUPPORT (BL-VPAS-IUBLA)

Job Summary

The Assistant Director provides administrative leadership in development, implementation, and evaluation of programs to ensure goals and objectives are met. Plans, develops, and implements program activities to meet goals and mission. Performs duties necessary for successful program operation including recruitment, tracking, developing reports and budgets, and providing input to program's marketing strategy. Oversees events, manages revenue generating programs, and ensures timely reporting.

Department-Specific Responsibilities

  • Programming: Furthers the strategic vision by developing, initiating, and supporting new programs, creating annual work plans, and operates within approved budget, including the following programmatic areas:
    • Summit - Assesses needs, designs, plans, and executes annual women's technology conference for IU Bloomington campus and for a virtual regional audience. Collaborates with campus stakeholders including other women-focused groups on campus and IU conference services to develop a successful conference that meets needs of campus women and aligns with our mission. Researches and chooses optimal conference software for conference use. Identifies high visibility speakers and workshop. Manages conference schedule, volunteers, technical needs, and other planning logistics. Works with colleagues on marketing and branding. Supervise Summit responsibilities for part-time program coordinator.
    • Student Alliance Teams - Provides supervision, direction, and support of 13 Student Alliance team interns and their programming efforts. Develops skills of interns through improved processes. Ensures team adherence to expected deliverables. Provides support and training. Evaluates performance of intern staff, recommends development and performance plans for internships.
    • Mentor Collective - Works with contracted service to deliver high quality mentorships between women students and professionals. Promotes and recruits both mentees and mentors, ensures optimal matching and training resources for participants. Responds to flagged concerns and shares campus resources where appropriate.
  • Represents programs in communications to program participants, supporting regional campuses, collaborators in other units, community partners, vendors, and the public. Troubleshoots and resolves issues and problems.
  • Seeks collaborations and funding sources to sustain program goals.
  • Stays informed of best practices to create and implement policies and procedures that deliver quality program experiences.
  • Data Management - optimizes and maintains affiliate data and mailing lists. Moves adoption of CRM database to fully operational. Develops CRM reports to provide meaningful data to center directors. Produces accurate quarterly affiliate reports. Designs and oversees processes for collecting all relevant program data to heighten understanding of programmatic impact and mission alignment. Provides quarterly program data reports.
  • Assessment - Conducts routine assessments of programmatic and Center impacts on participants. Designs, administers, and evaluates annual interest and needs surveys for targeted audiences
General Responsibilities
  • Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
  • Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
  • Plans, directs, and implements programs or events, including developing branding strategy and targeting audiences for these events.
  • Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public. Troubleshoots and resolves issues and programs.
  • Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
  • Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
  • Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
  • Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.

Qualifications

EDUCATION

Required
  • Bachelor's degree
WORK EXPERIENCE

Required
  • 5 years in related field
Combinations of related education and experience may be considered

SKILLS

Required
  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Seeks to acquire knowledge in area of specialty
  • Highly thorough and dependable
  • Demonstrates a high level of accuracy, even under pressure
  • Possesses a high degree of initiative
  • Ability to influence internal and/or external constituents

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234


This job has expired.

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