Budget Analyst- Department of Material Science and Engineering- FAMU-FSU College of Engineering
Florida State University

Job Info

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Job Title: Budget Analyst- Department of Material Science and Engineering- FAMU-FSU College of Engineering
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57054
Department

The interdisciplinary Materials Science and Engineering program provides training leading to the degree of Master of Science in MS&E. Students interested in this program can have backgrounds in engineering disciplines including: biomedical, civil, chemical, environmental, industrial, materials science, mechanical, applied mathematics, chemistry, geology, and physics.

Responsibilities

This position will perform specialized budgetary services, accounting services and activities related to budgetary reports, systematic reports, long range budget planning, allocation of funds and monitoring of financial reports for designated budgets Must manage budgets from both FSU and from FAMU - to include E&G, auxiliary, Foundations, and C&G. Reports monthly on budget status for all types of funding for the Department of Material Science and Engineering.

Responsible for preparing specialized and complex reports including the development of ad hoc reports as requested by Chair/Supervisor. In conjunction with the Chair, prepare annual budget requests. Provide budget support in accordance with all regulatory guidance in developing budgets and tracking current status by funding source. Daily monitoring of budgets transactions. Analyze, process and pre-approve expenditures from related budgets - Foundations, Grants, E&G, HR on both FSU and FAMU budgets. Pre-approve expenditures from grants prior to requisitions being entered. Monitor faculty startup budgets. Reconcile assigned budgets on a monthly basis. Provide budget support in accordance with all regulatory guidance in developing budgets and tracking current status by funding source. Provide support by monitoring, researching, and responding to budget and audit requirements. Monitors grant activity weekly to ensure budget adherence. P-card proxy for your department for both FSU and FAMU budgets.

Assist in the preparation of Sponsored Research Award documents and budget management (new awards, supplemental funding, budget amendments, re-budgets and other funding documents as needed) on assigned awards and budgets. Ensure compliance with GAAP and other governmental or funding agency's laws and regulations by analyzing, verifying, and performing financial reconciliations as assigned. Prepare pre-award proposal documents as needed; reconcile grants as assigned; ensure cost share commitments are set up as needed; review & analyze contract/grant documents for accuracy & compliance; approve purchasing, HR, etc. on grants prior to processing. Make recommendations on budgetary planning & facilitate fiscal reporting to Sponsored Research at both Universities.

Manage startup budgets and provide reports to those who have startup funds as requested. Reconciliations to be completed by the 15th of each month on each startup in your department. These funds are supplied by both E&G and C&G and are provided by both FSU and FAMU.

Provide assistance to faculty, staff, and students. Assist with departmental events - i.e.: advisory board meetings, visitors, etc. Create and maintain precise desktop procedures for the department that ensure the financial integrity of the financial processes in the Department. Assist in the development of training programs and documents for faculty & staff. Other duties as assigned by supervisor.

Qualifications

Bachelor's degree and two years' experience or a high school diploma or equivalent and six years of experience. (Note: or a combination of post high school education and experience equal to five years.)

eSPEAR Certification or ability to obtain the certification within 6 months of hire.

Preferred Qualifications

Ability to adhere to ethical business practices and promote ethical behavior.

Ability to perform accurately in a detail oriented environment.

Ability to prepare and monitor budget information.

Ability to prioritize, organize and perform multiple work assignments simultaneously.

Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.

Ability to communicate effectively verbally and in writing.

Ability to develop and implement policies, procedures, goals, and objectives.

Ability to establish and maintain effective working relationships.

Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

Ability to meet project deadlines.

Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.

Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

Knowledge of applicable computer applications and basic computer functions.

Knowledge of electronic data processing as it applies to fiscal and accounting activities.

Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).

Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.

Contact Info

Review of applications will begin immediately and will continue until the position is filled. Questions about the position should be directed to Janine Welch @ jwelch@eng.famu.fsu.edu.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated salary range for this position is in the mid $50,000 commensurate with experience and education.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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