Contract Administrator
Wood PLC

Job Info

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Overview / Responsibilities

Wood has an exciting opportunity for a Contract Administrator/Commercial Coordinator based in our Hermiston, OR office. This position is responsible for effectively and professionally conducting and coordinating the activities associated with pre-contract and commercial issues in our Heavy Civils construction business. The incumbent shall require a thorough knowledge and understanding of contract and legal concepts, principles and practices, and the techniques of ensuring task completion, project delivery processes, and Customer/Subcontractor relationship expectations. The incumbent understands the role of contracting in the project delivery process and the value-added expectations and performs assignments in accordance with established Company policies and procedures.

Key Responsibilities

• Assisting with the drafting of contractual instruments including sub-contracts and purchase orders.
• Ensuring adherence to company governance requirements through the bidding and contracting phase of project capture and start-up.
• Provide tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues, with specific attention to change management and financial status
• Coordinate closely with Construction, and all other disciplines for continuity and overall program effectiveness
• Ensure budget compliance issues are addressed and draft subcontracts
• Coordinate client contract review with Commercial/Contract Group
• Maintain records of internal approvals adhering to internal Delegation of Authority (DoA) and assist with maintenance of registers and databases.
• Utilize established policies, procedures, systems, and tools to assure maximum contribution of the pre-construction process
• Assist with Licensing and Insurance considerations
• Assist Procurement Management in providing other support services as requested
• Project set up and schedule of values in Viewpoint
• Review contract changes of sub-contractors and purchase orders
• Review and track all project change orders; including Heavy Civils client, vendors, and sub-contractors
• Track Heavy Civils client and sub-contractor insurance and bonds
• Create and maintain comprehensive project documentation, plans and reports.
• Organize subcontractor cost control, change orders, purchase orders and proposals, some accounting history
• Acquire Notice to Owner and Lien Release

Skills / Qualifications

Overall Knowledge of Business

• Understands the project delivery processes as used for various contracting scopes (i.e. construction management, design-build, EPC) and their relationship to Enterprise Procurement procedures
• Understands the major technical, organizational, managerial, and business issues related to operations management

Communications

• Has good oral communications and writing skills
• Effectively compile, organize and manage contract documents
• Must be able to effectively communicate with contractors, project teams, and others to organize and motivate them to achieve

Education/Experience

• Degree in Business, Law, Engineering or other applicable field, with work experience in Purchasing / Subcontracting or accounting administration preferred
• Minimum of 5 years' experience
• Experience working on medium to large heavy civils projects, subcontracting and contracting, preferred
• Knowledge of Viewpoint Vista
• Previous experience in cooperating with Project Managers for the delivery of projects
• Solid organizational skills including attention to detail and multitasking skills;
• Strong working knowledge of Microsoft Office and of project management tools;
• Knowledgeable in AIA G702, 703 pay applications and AIA 101 contracts is required
• Proficient computer skills in Microsoft Office programs.

Authorization to work lawfully in the US without sponsorship from Wood is required .

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 45,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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