Document Capture Technician - Part Time
Northeast Georgia Health System, Inc.

Job Info

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Improving the health of our community in all we do

Northeast Georgia Health System (NGHS)is a non-profit community health system on a mission of improving the health of our community in all we do. Our team cares for more than 1 million people across the region through four hospitals and a variety of outpatient locations. Northeast Georgia Medical Center (NGMC) has campuses in Gainesville, Braselton, Winder and Dahlonega - with a total of more than 700 beds and more than 1,100 medical staff members representing more than 50 specialties. NGHS also encompasses Northeast Georgia Physicians Group, a multi-specialty group with more than 65 locations, and The Heart Center of Northeast Georgia Medical Center, a cardiology practice with more than 15 locations.

NGHS

Document Capture Technician - Part Time

Braselton - Saturday & Sunday - 8:00am-12:00pm and Gainesville - Tuesday, Wednesday and Thursday - 8:00am-12:00pm

Job Summary:

Ensures that patient information is available electronically in a timely manner. Facilities other departments, physicians, and hospital personnel access to this information for continuing patient care. Primary responsibilities include the prepping, scanning, and indexing of records, customer service, phone calls, chart procurement and reconciliation, chart preparation for transport, and other duties as assigned.

Minimum Job Qualifications:

• One-year recent healthcare experience preferred.
• Experience with computers and other office equipment required.
• Knowledge of medical records preferred.
• Must be able to type at least 50 words per minutes.

Preferred Education requirements:

• High School Diploma or Equivalent.

Job Specific and Unique Knowledge, Skills and Abilities

• Ability to prioritize tasks and time.
• Aptitude for organizing materials.
• Good interpersonal skills.
• Basic personal computer and keyboarding skills.
• Ability to maintain close concentration during performance of tasks with frequent interruptions. Must always maintain patient confidentiality. Ability to communicate both verbally and in written form necessary.
• Microsoft Office including Excel experience required.
• Must be able to type at least 50 words per minute.
• Must be able to proficiently use 10 key calculator keys.
• Proficient in common office information systems, hospital information systems, and department information system applications.

Essential Tasks and Responsibilities

• Maintains all printers/faxes in the department by stocking with paper and alerting appropriate maintenance when needed.
• Cleans and performs basic maintenance on the scanners during each shift.
• Retrieval of records, as needed for processing, including the following-up on any missing records. Searches for missing medical record documentation. Works one on one with clinical staff to procure and refile records as needed.
• Prints daily discharge list from Epic and reconciles picked up carts against discharge list and reports missing, thinned, and/or held charts.
• Prepares all records for scanning. This includes removal of staples, taping any torn area, removing documents that are electronically sent to the system, ensuring correct patient identification by planning a bar code label on each page, verifying quality of document and indicates "original poor quality", counting the pages and completing a batch cover page and placing the records to be scanned.
• Scans records into the document imaging system. Ensure all pages of the batch are scanned into the system one at a time using proper procedure and technique for legibility and accuracy.
• Indexes records into the electronic medical record. Ensure the quality of the images, rescans image for either color or poor quality on desktop scanners. Indexes each document to correct patient/encounter, document name, page sequence, and date within the document types and verifies that automatically assigned barcoded documents are correctly indexed.
• Participates in daily huddle.
• Maintains open communication with courier vendor and storage vendor.
• Unpacks and distributes all incoming bags from courier. Maintains all courier logs for incoming and outgoing deliveries into the department.
• Prepares, logs, boxes, and recalls charts for permanent storage. Assembles storage boxes. Uses storage vendor information system to log boxes, recall boxes, and request box supplied from storage vendor.
• Maintains reconciliation spreadsheets for completed records. Prepares spreadsheets for missing charts.
• Pull and refile microfilm.
• Answers telephone according to department protocol.
• Acts as after-hours customer service/release of information for emergent continuity of care requests.
• During any downtime, assists other employees with their assigned tasks.
• Preforms other duties as requested by QA Team Coordinator/Manager/Director.

Since first opening its doors in Gainesville in 1951, Northeast Georgia Medical Center has added hospital campuses in Braselton, Barrow and Dahlonega - and become Georgia's most awarded hospital. Some recognitions include being named to these lists:

America's 50 Best Hospitals- Healthgrades

100 Top Hospitals- Truven Health Analytics

100 Hospitals with Great Heart Programs- Beckers Hospital Review

America's Top Quality Providers- Carechex

Atlanta's Top 150 Workplaces- Atlanta Journal-Constitution

Healthcare's Most Wired Hospitals and Health Systems- Hospitals & Health Networks magazine

NGMC has also been recognized in recent years as Georgia's #1 Hospital for overall hospital care, overall surgical care, heart care, orthopedic surgery, women's care and more.

This job has expired.