Document Imaging Assistant ( Temporary Part Time)
Muskegon Community College

Muskegon, Michigan

Posted in Education and Training


Job Info


Document Imaging Assistant ( Temporary Part Time) Tracking Code556-262Job DescriptionNamed the 19th Best Community College in the U.S. in 2021, Muskegon offers accredited academic programs leading to 54 associate degrees and 32 certificates. As an Achieving the Dream Leader College, MCC's nationally recognized commitment to student success unites its faculty and staff in their mission to prepare students, build communities and improve lives. One of Michigan's most picturesque community colleges, the Muskegon main campus building - an award-winning Alden Dow design - spans Four Mile Creek on a 15-acre sylvan setting. The campus boasts several new multimillion-dollar facilities - the Health and Wellness Center, the Science Center and the Art and Music Building - and includes University Park Golf Course and the Carr-Fles Planetarium. The Sturrus Technology Center in historic downtown Muskegon is home to state-of-the-art applied technology offerings, the Rooks|Sarnicola Entrepreneur Center and the Lakeshore Fab Lab. MCC offers classes in adjacent Ottawa and Newaygo Counties. Living in Muskegon County
Muskegon County residents enjoy 26 miles of sugar-sand beaches along Lake Michigan's shoreline, as well as one of America's only luge tracks at the Winter Sports Complex and the regionally popular Michigan's Adventure Amusement & Water Park. An outdoor recreation hub with three state parks and swimming, fishing and boating on its many lakes and rivers, the Muskegon area offers dynamic downtown and beachfront restaurant and entertainment venues. The Muskegon Farmer's Market is the second largest in Michigan. Cruise ships dock in Muskegon, while a high-speed ferry connects the city to Milwaukee. Notable local museums range from rare art collections to an actual World War II submarine and a U.S. Navy ship used during D-Day. OPEN UNTIL FILLEDThis is a grant funded temporary part time position.Please note that individuals hired into this position will be employed by EDUStaff in contract with Muskegon Community CollegeRequired Skills

General Description:

Assist the Registrar's Office with digitizing paper records, which involves organizing files, preparing files for scanning, appropriately disposing of files that do not need to be scanned, and scanning files that need to be retained.

Qualifications: Knowledge, Skills & Abilities:

  1. High School diploma or equivalent
  2. Basic computer competency, including the ability to use Microsoft Windows and learn new document imaging/scanning software.
  3. Ability to communicate efficiently and effectively in both written and verbal form.
  4. Ability to work independently within established guidelines.
  5. Lift a minimum of 25 pounds (boxes of files).
  6. Maintain a professional appearance and conduct in an office setting.
  7. Demonstrated ability to relate to people of all ages, races, and social-economic backgrounds.
  8. Ability to act with diplomacy, professionalism, and confidentiality.
  9. Highly motivated and solution oriented with a high degree of integrity, ethic, and dedication to the mission of the college.

Essential Function:

  1. Responsible for preparation and scanning of educational records.
  2. Perform scanning functions on documents while maintaining integrity of batch assembly and monitoring images for completeness and legibility.
  3. Responsible for indexing documents scanned to the work queue daily.
  4. Works among Document Imaging Staff to aid in the timely processing of records.
  5. Maintains educational records in an electronic format by moving, copying, and deleting under the direction of supervisor.
  6. Communicates with supervisor to keep them informed of the status of work, potential issues, and concerns.
  7. Maintain the strict confidentiality of student records in accordance with College policy and federal student privacy laws.
  8. Utilizes general office equipment and computer systems and software applications necessary to perform responsibilities.
  9. Performs other related duties as assigned.

Physical, Mental, and Environment Requirements Include:

Mental Demands:

☒ Detailed Work

☐ Student Contact

☒ Deadline oriented

☐ Problem Situations

☐ Multiple Priorities & Demands

☐ Emergency Situations

☒ Confidentiality

☐ On-call Availability

☐ Continual Interruptions

☒ Working Alone

☐ Faculty Contact

☒ Working with Others

Physical Demands:

☒ Standing & Walking

☒ Sitting

☐ Reclining

☒ Carrying

☐ Lifting up to 10 lbs. ☒ Up to 25 lbs. ☐ Up to 50 lbs. ☐ 80 + lbs.

☒ Pushing, Pulling, Twisting, Bending

☐ Climb or Balance

☒ Stoop, Kneel, Crouch, or Crawl

☐ Squatting

☐ Handle or Feel

☒ Reach with Hands and Arms

☒ Talking or hearing

☐ Tasting/Smelling

☐ Working Overhead

☒ Speak in English via Phone or In Person

☐ Close, Distance, Peripheral, and Color Vision along with Depth Perceptions

☒ Ability to Adjust and Focus

Work Environment:

☐ Exposure to wet, humid conditions (non-weather), fumes or airborne particles, toxic or caustic chemicals; extreme heat/cold; and moderate to loud noise levels.

☒ Normal Office environment with little, if, any, discomfort due to heat, dust, noise and the like. Ability to travel to all campus locations required.

Muskegon Community College continues to promote staff diversity, and is an equal opportunity employer. MCC does not discriminate on the basis of race, color, religion, sex, national origin, marital status, sexual orientation, gender identity, transgender status, political persuasion, disability, height, weight, veteran status, age or any other protected class in any of its educational programs, activities or employment. Minorities, women, veterans, and the physically challenged are encouraged to apply. Anyone with a disability will be reasonably accommodated by the College. If you have a disability and need an accommodation or assistance in applying for this position, please contact the Human Resources Office.

Job LocationMuskegon, Michigan, United StatesPosition TypeTemporary



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