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Child Care License pending.
Academic Req: Bachelor's degree
Work Experience: Five (5) years of experience in supervision of staff, fiscal management, and administration. Prefer Master's degree and management of an early childhood program or related field.
Critical Action Items & Measurable Deliverables:
1. Ensure staff, consultants, contractors, and volunteers protect the physical and mental health and safety of our children and no child is left alone or unsupervised while under our care. (HSPPS §1302.90)
2. Hire, train, manage, and lead program personnel to support individual staff professional development and continuous program quality improvement. (HSPPS §1302.101)
3. Direct the delivery of high-quality program services that comply with state and federal standards through implementation, monitoring, and feedback of program policies and procedures. (HSPPS §1302.100)
4. Develop, monitor, and maintain recordkeeping systems for all physical and electronic program files (e.g., personnel, client, accounting, and incident records), including compliance with confidentiality. (HSPPS §1302.101)
5. Ensure all staff and consultants follow appropriate practices to keep children safe during all activities, including reporting at a minimum suspected or known child abuse and neglect, appropriate supervision of children at all times; and all standards of conduct. (HSPPS §1302.47, §1302.90)
6. Ensure compliance with positive adult-child interactions as measured by the CLASS: Pre-K instrument. (HSPPS §1304.16)
7. Ensure completion of minimum training requirements as specified in state and federal standards (HSPPS §1302.92)
8. Provide oversight of program documentation and budget to ensure they comply with contractual and operational requirements.
9. Establish systems for program eligibility of Head Start program participants (e.g., determination, verification, documentation) in accordance with agency and federal policy, protocols, and regulations. (HSPPS §1302.12)
10. Guide recruitment efforts designed to actively inform families with eligible children in the service area specifically children with disabilities and other vulnerable or disproportionately impacted children of available Head Start services and assist them with the application process. (HSPPS §1302.13)
11. Establish selection criteria (annually) and ensure program compliance with the Individuals with Disabilities Education Act (IDEA). (HSPPS §1302.14)
12. Ensure assigned program maintains its funded enrollment level, including filling slots within 30 days of vacancy. (HSPPS §1302.15)
13. Monitor systems for tracking child attendance and consult on mitigating absenteeism (e.g., Attendance Action Plan). (HSPPS §1302.16)
14. Collaborate with program staff to develop and implement family engagement strategies, specifically fatherhood engagement initiatives, including individual activities and special events. (HSPPS §1302.50, 1302.51)
15. Collaborate with program staff on strategies for family service planning, including the identification and development of community partnerships. (HSPPS §1302.52, 1302.53)
16. Support completion of minimum training requirements as specified in state and federal standards through the development and delivery of training and technical assistance. (HSPPS §1302.92)
17. Complete initial training on eligibility determinations within 90 days hire and subsequent professional development training as indicated by program management.
18. Monitor program enrollment to ensure it reaches 100%, complies with eligibility criteria, and adheres to agency, state, and federal standards.
19. Provide oversight of physical and electronic child records to make certain the files are complete, current, organized, and compliant with Head Start Program Performance Standards.
20. Prepare and submit required reports (e.g., weekly enrollment status and attendance reports, monthly waitlist reports, annual audit report) prior to deadlines.
21. Monitor and coordinate staff to ensure annual staff retention exceeds 80%.
22. Coordinate pre- and in-service training for all staff, consultants, and contractors engaged in the delivery of program services, as well as scheduled training and technical assistance for professional development.
23. Schedule quarterly meetings with school district superintendents and establish meetings with program governance and community partners to address progress in school readiness initiatives, learning outcomes, and contractual obligations.
24. Establish weekly meetings with program staff to ensure effective command, control, and coordination.
1. Develop and manage grant application, budget, and required reports in accordance with INK and Office of Head Start timelines and criteria for composition.
2. Maintain current lease agreements, human resources agreements, and other vendor contracts, including the timely submission to agency leadership for approval.
3. Monitor program data including include assessments (community and self-assessments), and report program activities to INK leadership and stakeholders.
4. Ensure organization and provision of training for parent committees and policy council in respective service areas to ensure members have adequate, timely preparation for collective decision making.
5. Coordinate with teachers, families, and other resource support to share information and ensure coordination of parent, family, and community engagement (PFCE) strategies for children and families in the classroom, at home, and in the community.
6. Participate in local and regional meetings with Head Start parents and community members in the region to address current and future issues affecting program operations.
7. Attend regular First Day Management Executive Council (MEC) meetings to maintain situational awareness of program initiatives and performance across the INK System.
8. Monitor, evaluate, and revise policy, protocol, and systems for eligibility, recruitment, selection, enrollment and attendance (ERSEA) tracking and reporting.
9. Support development of community and self-assessments, grant applications, budgets, and required reports in accordance with INK and Office of Head Start timelines and criteria for composition.
10. Supervise Family Specialists as appropriate.
11. Promote opportunities for parents to participate in parenting and professional skills development, including opportunities to participate in the Head Start program as volunteers or employees.
12. Perform other job duties as assigned.
1. Demonstrated leadership skills through command presence and reinforcement of agency mission, vision, and culture to drive a passionate, engaged, and accountable workforce.
2. Demonstrated proficiency in data-driven leadership and use of data for program management and continuous quality improvement.
3. Strong written and oral communication and presentation skills to inspire, grow, manage, and coach a high- performing team.
4. Professional presentation skills to interact effectively with policy council and parent committees.
5. Strong "people acumen" and knowledge of human resources policy requirements and personnel
6. management strategies.
7. Ability to organize and prioritize duties and responsibilities in a fast-paced environment.
8. Ability to work a flexible schedule including nights, holidays, and weekends.
9. Ability to work independently.
10. Possess sensitivity to the service population's cultural and socio-economic characteristics.
11. Possess a valid driver's license
12. Complete and pass health examination
13. Confirm work eligibility status
14. Successfully pass driving history check
15. Clear criminal background check
16. Required to lift up to 60 pounds.
17. Required to stand, sit on the floor, bend, squat, kneel, lift children, and engage with children.
18. Exposure to communicable diseases, and other hazards such as cigarette smoke, pets, at risk neighborhoods, etc.
19. Travel up to 50% by car, bus, airplane, or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.
20. Some evenings and weekend work may occasionally be required for events such as home visits, parent teacher conferences, Parent Committee meetings, community, and social events such as field trips.
Here at INK, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission!
INK is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.
INK, is an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of INK), not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
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If you like to work with people that believe they can make a difference in the world, this is the company for you!
It our policy to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.
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