Equipment Administrator
Dragados USA

Job Info

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The Equipment Administrator works closely with the Equipment and Human Resource Departments on various day-to-day projects, reports and activities within the function. This position also assists the Project Controller and/or Accounting Manager as needed.

RESPONSIBILITIES

• Serve as a liaison between Fleet Vendors and Dragados Corporate in all matters related with the vehicle fleet inventory
• Coordinate new leases, deliveries and returns
• Maintain the leased vehicle inventory including Vendor, Unit ID, VIN, driver, vehicle description, department, age, type of lease, contract mileage, rental price, current mileage
• Maintain a log of drivers including vehicle assigned, date delivered or returned, driver license numbers and expiration date
• Obtain driver Vehicle Acknowledgment forms from new drivers, explain the vehicle policy and instructions if involved in an accident
• Request new maintenance and fuel cards as needed
• Assist drivers to contact workshops for leased vehicles services (flat/change tires).
• Notify drivers of vehicle registration renewals, recalls, inspections, scheduled maintenance and ticket violations
• Request and coordinate lease renewals, relocations and returns as required.
• Coordinate, verify, and monitor all reimbursement from Commercial Fleet Incentive Programs
• Provide new insurance card to drivers upon renewals
• Analysis of Fleet Vendor monthly invoices, by vehicle, department and driver
• Collect driver mileage reports and fuel receipts, summarize and submit to Dragados Corporate
• Perform other duties as assigned and required

QUALIFICATIONS

• Strong computer skills: Word, Excel, PowerPoint and Outlook
• Ability to multi-task and work in high pressure environment
• Strong analytical and problem-solving skills
• Ability to follow through on commitments and projects
• Strong planning, organizational and administrative skills

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