Events and Office Coordinator
Princeton University

Job Info

---

Overview

The Center for Digital Humanities at Princeton (CDH) is an interdisciplinary research center that brings together faculty, staff, students, and community partners working at the intersection of the humanities and technology.  The CDH creates and applies digital tools to humanistic questions and critically engages with the promises and risks that technology poses to society. The CDH's Events and Office Coordinator (EOC) is the administrative engine that brings faculty, staff, students and partners together to learn more about digital humanities. 

 

This individual will also oversee events including, but not limited to, departmental functions, special visitors, workshops and conferences. They will work with various university departments and off campus vendors to organize events. The EOC will also provide office support for the CDH, and be responsible for essential administrative functions.  The position requires strong communication skills, and the ability to complete complex assignments quickly, independently, and proactively.

Responsibilities

• Plan and execute all logistics for special events, workshops and seminars including creating planning budgets, room bookings, facilitating guest travel, catering, and advertising;
• Manage event budgets using PRIME financials and Concur and completes all fiscal transaction;
• Monitor/ensure compliance with Princeton University's policies and procedures such as: best fiscal practice/allowable expenses, travel arrangements, and health and safety protocols;
• In conjunction with CDH's Computing Support Specialist, provide tech support for in person, remote, and hybrid events;
• Assists the Business Manager in onboarding/offboarding employees;  
• Maintains, tracks and orders supplies for the Center through Marketplace;
• Maintains and updates departmental information including the CDH calendar and flexible work arrangements;
• Hires and manages the undergraduate assistant;
• Represents CDH at the Library Administrative Assistants' monthly meeting as well as the Library Events Coordinators' meetings;
• Helps update information on CDH website and maintain archives of CDH documentation (both physical and digital) related to general administration; and,
• Maintain CDH's space with a high degree of care.

Qualifications

 

ESSENTIAL:

• Bachelor's degree.
• 3-5 years of related experience.
• Strong organizational skills and the ability to multitask and work independently in a fast-paced environment, with careful attention to detail.
• Excellent oral and written communications skills.
• Ability to communicate effectively with a broad set of "customers" including: staff, departments within the university, visitors to the department, and outside vendors.

PREFERRED:

• Knowledge of PRIME, Concur, Peopllesoft, Microsoft Office applications, as well as collaboration and communication software used by CDH, such as Google Drive, Slack and Asana.

 

Note:  This is a part-time position, (50% time, 18 hours per week, flexible schedule).

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours18.13Eligible for OvertimeYesBenefits EligibleYesProbationary Period180 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver's License RequiredNo#LI-CL1

This job has expired.