Executive Assistant- Adult & Feminine Care- Remote
Kimberly-Clark

Job Info

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You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you'll help us deliver better care for billions of people around the world. It starts with YOU.

Looking for a self-directed, team oriented, innovative, hardworking individual to provide a full range of administrative support to the Kimberly-Clark North America Adult Care team in Chicago, IL. This includes the Adult Care Vice President/General Manager, the Adult & Feminine Care Regional Sector Lead, their team leaders, and team members. This role requires the ability to act independently, organize workload, set priorities, work well under deadline pressures, adapt to change, and handle confidential material. In addition, the incumbent must have the ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination.

Executive Assistants at Kimberly-Clark manage access to the director, maintain and modify the director's schedule, and ensures the director is made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the director, additional team members, and others as needed. The incumbent must be highly organized, maintain strong interpersonal relationships at all levels of the organization, be highly detail oriented with excellent communication skills, and work independently to efficiently resolve issues.

Influence: This role will regularly interact with executives and senior leaders on behalf of the Vice President/General Manager and Regional Sector Lead

Responsibilities:

Project & Task Management:

• Provides a high level of administrative skills, normally acquired through an accredited college and/or prior work experience.

• Handles confidential business matters, works independently on special assignments, and maintains smooth operation of the office responsibilities of the department.

• Operates independently in absence of the director, calling on staff and works collaboratively with other administrative assistants when required.

• Assists and advises the director of any problems arising during absence.

• Sets priorities independently and maintains a comprehensive understanding of department policies, procedures and department members' methods of operation to effectively and efficiently conduct duties and responsibilities.

Schedule Management:

• Manages senior leader calendars, responding to requests for time and rescheduling when necessary.

• Managing team leader calendar/scheduling requests, as needed.

• Makes appointments, domestic and international travel arrangements, assembles packets of information and prepares materials including itineraries.

• Work with other Executive Assistants in sharing best practices and efficient coordination of calendars.

Information & Communication Flow:

• Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.

• Provides courteous and efficient responses to inquiries determining from experience and training the limitations on the extent and type of information which may be provided.

• Makes preparations for department, staff and other meetings including creating agendas, preparing any meeting materials and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.

Communication/Document Management:

• Drafts and types non-routine letters, memos, documents and various reports requiring knowledge of methods, procedures, policies and organization for management's signature. This material may require familiarity with commonly used business and technical expressions used by assigned function.

• Receives sorts, distributes, opens and screens incoming email, mail and faxes. Categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from many sources. Summarizes lengthy correspondence, highlighting key sentences and topics. Follows up to ensure that proper and timely action is taken.

• Maintains accurate records and files for easy retrieval when information is requested or needed.

Elevate the Employee Experience:

• Enable Team Effectiveness through anticipating needs of the business and the Adult Care team, ensuring communication tools and channels (such as distribution lists) are kept up-to-date to ensure strong team member experience through both communications and associated business rhythms.

Office Management:

• Orders department office supplies and equipment. Prepares and submits requisitions per KC policy and procedures.

• Manages reconciliation of a corporate credit cards for self and director, working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.

• Other duties and specifics projects as assigned. Opportunities to support broader group activities in areas of interest.

About Us

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands-and so does the rest of the world. In fact, million of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn't exist without talented professionals, like you.

At Kimberly-Clark, you'll be part of the best team committed to driving innovation, growth and impact. We're founded on more than 150 years of market leadership, and we're always looking for new and better ways to perform - so there's your open door of opportunity. It's all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we're constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you'll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you'll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

Required (essential for the job):

• High school diploma or GED

• Accredited degree or 8- or more years or more administrative support in a corporate environment, supporting directors+

• Able to use Outlook at an intermediate to expert level.

• Experience arranging travel, meetings, catering, and general office organization.

• Experience making international travel arrangements and awareness of the documents required for such travel.

• Ability to multi-task in a fast-paced environment.

• Advanced computer skills using Windows, Word, Excel, and PowerPoint.

• Accurate typing, filing, record keeping, grammar, and spelling.

• Strong written and oral communication skills.

• A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material.

• Ability and willingness to work overtime on an occasional basis to meet workload demands.

• A demonstrated orientation to detail, strong analytical and organization skills.

• Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination.

• Comfortable in a changing work environment.

• Balance speed with accuracy and completeness.

• Operates in a manner that is highly professional and exercises discretion in handling confidential matters.

Preferred (not essential, but desired):

• Previous experience with SAP.

• Working knowledge of Kimberly-Clark's current office practices and procedures.

• College diploma

Total Benefits

Here are just a few of the benefits you'd enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

[Insert any uniquely positive benefits for the specific role and/or location]

To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 - when prompted for employee ID, say "OTHER CALLER" - or kcchrprod@service-now.com for assistance. You must include the six-digit Job # with your request.

Veterans and members of the Reserve and Guard are highly encouraged to apply.

This role is available for local candidates already authorized to work in the role's country only. Kimberly-Clark will not provide relocation support for this role.

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