Executive Assistant
Kforce Inc.

Job Info

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RESPONSIBILITIES:

Kforce has a client that is seeking an Executive Assistant in Hollywood, CA.Summary:This role supports an SVP Human Resources for both Production HR and Corporate HR for multiple brands. The successful incumbent provides high-level executive administrative support including but not limited to heavy calendaring across international time zones, coordinating meetings with Studio- and show-based clients and colleagues at creative and production offices, arranging conference calls, and handling a schedule that involves supporting two division presidents, their EVPs, their employees, and the shows they create including producers, cast and crew. The Executive Assistant will be expected to maintain a high degree of discretion and confidentiality given that the role handles HR and employment matters relating to television production including executives and talent.Duties include but are not limited to:

• Heavy calendaring and meeting coordination, including across international time zones
• Coordinate multiple high-level meetings and conference calls and support for a variety of different types of issues going on simultaneously, and a schedule that changes on the fly
• Work closely and productively with other executive assistants to ensure efficient coordination of meeting times, dates, and technology
• Provide executive-level administrative support including meeting and travel planning, managing of expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties
• Handle heavy telephone contact with all levels of internal and external executive and creative management and employees
• Answer routine questions and furnish information in a timely manner, with an ability to seek out information and problem solve within a large organization
• Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary

REQUIREMENTS:

• BA/BS from an accredited university or college, or equivalent, preferred
• At least 5-7 years of experience as an executive assistant in the business side of entertainment space, preferably television or film strongly preferred; agency experience a plus; experience working at a studio or network a plus
• Demonstrated professional commitment to a career path as an executive assistant or a career in an administrative/corporate role with a demonstrated academic and professional interest HR, finance, and/or administration required
• Exceptional computer skills with proficiency in MS Office Suite
• Advanced Excel skills required
• Proficient in PowerPoint and other presentation software
• Excellent communication and interpersonal skills with the ability to deal with all levels of management
• Ability to handle confidential and sensitive information with discretion
• Flexible, organized, self-starter, and extremely detail oriented
• Proactive approach with the ability to independently seek out answers and resources
• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment
• Position is based in Los Angeles
• Must be willing to work flexible hours to support an international production HR schedule; Occasional evening and weekend support as needed
• The ability to work overtime, as needed

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