Executive Assistant to the Clinical Chiefs
Community Health Center

Job Info

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Job Description Summary:

Job Description:

This position is Hybrid with 2-3 days onsite in Middletown, CT

JOB SUMMARY

Provides administrative support to the Clinical Chiefs and clinical committees, by managing calendars, scheduling meetings and trainings, and tracking of projects, minutes, data, and reports critical to clinical operations. Interfaces with central administrative office staff and site clinical leadership.

ROLE AND RESPONSIBILITIES

• Handle projects and assignments requiring independent judgment, excellent problem solving skills, and in-depth knowledge of agency functions, programs, ongoing activities and priorities
• Demonstrate exceptional commitment to accuracy, detail, and follow-up, along with an ability to work under high intensity situations when necessary
• Interact effectively and professionally with individuals at all levels
• Provide clerical, organizational and technical support to clinical chiefs
• Arrange meetings and conferences, schedule appointments and perform other duties related to maintaining schedules of clinical chiefs
• Record/maintain minutes from meetings and forward/follow-up with respective personnel accordingly
• Handle sensitive and confidential information with tact and diplomacy, using good judgment, discretion and professionalism
• Compile, manage and maintain spreadsheets, graphs, reports based on data collected
• Remain flexible in work schedule in order to provide the most effective and efficient support for the company
• Perform other duties as assigned

QUALIFICATIONS

Required Skills and Education

• BA/BS degree
• Two years of experience supporting senior level executives
• Background in healthcare field helpful, but not required
• Expert level computer skills (Word, Excel and PowerPoint)
• Expert level and comfort with video technology such as Zoom.
• Proven ability to maintain confidentiality
• Crisis management skills
• Professional & polished demeanor
• Excellent written, oral and interpersonal communication skills essential
• Exceptional organizational, time-management, prioritization, and multi-tasking skills
• Professional responsiveness and adaptability to rapid change
• Leadership experience
• Ability to work with minimal supervision, be resourceful and demonstrate excellent problem solving skills
• Flexibility and willingness to occasionally work early, late or weekend hours

PREFERRED SKILLS

Communication Skills

Excellent oral and written communication skills are essential.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

1. Combination of sustained periods of sitting at keyboard

2. Minimal lifting and carrying activities

WORK SCHEDULE DEMANDS

Full-Time work schedule; some evening and weekend hours as necessary.

Confidentiality of Information

Confidentiality of business information is a requirement. Confidentiality must be maintained according to CHC policies

Organization Information:

The Moses/Weitzman Health System is a global leader addressing challenges faced by organizations caring for the poor and diverse populations, and is home to programs focusing on education, research, and process improvement support for safety net providers. The system delivers primary care to more than 150,000 patients in Connecticut, and extends access to specialty care for more than 2.5 million individuals across the U.S. It is a national accrediting body for organizations training advanced practice providers, and offers accredited education and training for Medical Assistants in multiple states. As an incubator for new ideas in areas including social justice, the environment, and social determinants of health, the MWHS is addressing challenges faced by providers caring for underserved communities, creating innovative and impactful initiatives led by nationally and internationally recognized experts. As it forges pathways into the future of primary care, the MWHS honors Lillian Reba Moses (1924-2012), a granddaughter of slaves, and Gerard (Gerry) Weitzman (1938-1999), whose ancestors escaped pogroms in Eastern Europe. Their vision and commitment to justice and equity in healthcare is the foundation upon which the Moses/Weitzman Health System was built.

Location:
Community Health Center of Middletown
City:
Middletown
State:
Connecticut

Time Type:
Full time

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