Financial Administration Specialist (Business Manager)
Indiana University

Job Info

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Department

IUSM FINANCIAL SERVICES (IN-DMFA-IUINA)

Department Information

Indiana University School of Medicine is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across nine campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.

Within the Dean's Office Administrative Services Team, our Financial Services team serves as the trusted, comprehensive resource for financial information and business processes in the IU School of Medicine, providing meaningful, timely, and accurate data; and support for financial analysis, budget, accounting, reporting and business services. Financial Services accomplishes their mission through knowledge-sharing and collaboration, serving as the leader for effective management and stewardship of financial resources, ensuring compliance with university, state, and federal policy, while providing support to departments, centers, and key stakeholders of the IU School of Medicine.

This role will support our Graduate Division whose mission spans both the research and education efforts of IU School of Medicine and aims to develop and maintain internationally recognized graduate certificate, MS, PhD, MD/PhD, and postdoctoral training programs. The Graduate Division provides administrative support for academic programs at the graduate level by coordinating and supervising curricular changes, graduate recruitment, external funding efforts, distributing funds for graduate education, and acting as a key resource in helping students and faculty meet academic requirements.

Job Summary

Administers and supports the organization's financial and administrative operations. Performs general financial and administrative duties to ensure compliance with university policies and procedures as well as applicable federal and state regulations. Conducts organizational business activities, including finance human resources, and/or other general business operations. May set or assist with departmental policies.

Fundamental Responsibilities:

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
• May provide guidance to lower-level employees.

Required Qualifications

Bachelor's degree in finance, business, or related field and two years of relevant experience.

Combinations of related education and experience may be considered.

Proficient communication skills. Maintains a high degree of professionalism. Demonstrated time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. Intermediate understanding of technology; experience using electronic platforms to perform various tasks. Demonstrated experience solving problems with independent thought. Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables. Ability to use standard office equipment such as phone, fax, scanner, etc. Experience managing workflows, processes, and/or data entry. Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget. Demonstrated ability to interpret and apply concepts and policies to daily work functions. Ability to clearly present material and make it accessible to a variety of audiences. Ability to interpret financial documents from an accounting, policy, and practice perspective.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234

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