Foundation Coordinator II
Eastern Bank

Job Info

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Our ideal hire will coordinate tasks associated with grant processing/payment to support the Operations Director of the Eastern Bank Foundation.

MAJOR RESPONSIBILITIES:

• Responsible for processing all follow up paperwork necessary to fund grant/donation requests. This includes verifying have all the necessary documents, approvals and information needed to complete our file has been received and is accurate prior to payment. Maintains all records and files
• Requesting payment of grant via AddVantage either via ACH or Check and with the EB AP Department. Processes stop payments for lost payments.
• Prepares grant/donation award letters for recipients.
• Requests ad from our designer, sends logos and banners as requested. In addition, keeps track of submissions to make sure we are meeting ad deadlines. Maintains log of banners to ensure their return.
• Coordinates payment of invoices to external vendors and obtains all supporting documentation to meet compliance requirements. Maintains expense spreadsheet.
• Participates in monthly department reconciling and assists in year-end recordkeeping and file storage.
• Communicates externally and internally regarding Foundation process. This may include senior executives, community leaders, and members of the board of governance.
• Sorts all mail and opens the general EBF mail.
• All other duties as requested

PROBLEM SOLVING & DECISION MAKING:

• This position independently processes all follow up paperwork necessary to fund grant/donation requests and foundation expenses. This includes verifying have all the necessary documents and invoices, approvals, all additional information needed to complete our file has been received and is accurate prior to payment.
• Maintains all records and files.
• Refers more detailed questions to the Operations Director.

REQUIREMENTS:

Education and Experience

• High school graduate.
• Associates degree or College degree preferred.

Skills/Knowledge

• High attention to detail
• Strong customer service skills
• Strong PC Skills - Microsoft Office Suite
• Strong communication skills both verbal and written
• Flexibility under pressure, ability to work well with minimal guidance
• Experience with compliance requirements a plus.

Working Conditions

• This is a full-time position working for the charitable arm of Eastern Bank. Although our work dramatically impacts the communities we serve, this position is process and analysis focused.

This job has expired.