General and Sponsored Project Accounting Professional
Requisition Number: 45424
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 24-Jan-2023
The Department of Psychology & Neuroscience at CU Boulder welcomes applications for the General and Sponsored Project Accounting Professional position! The department provides undergraduate and graduate education as well as, conducts scientific research in all fields of Psychology & Neuroscience, with a staff of approximately 46 professors, 8 adjunct professors, 12 instructors, 50 research faculty, 3 lecturers, 62 graduate teaching assistants, 15 graduate research assistants, 10 staff, 6 professional temps and 26 undergraduate researchers.
The General and Sponsored Projects Accounting & HR Professional performs a wide variety of financial duties such as financial management and accounting support for faculty, staff, students and research lab personnel in the Department of Psychology & Neuroscience. This position reviews, analyzes, interprets and reports on expenditures for research grants, contracts and other fund accounts. Ensures compliance with GASB principles along with federal, state and University policies through audit and analysis of financial transactions and records; interpretation of different financial reports; expenditure projection reports and grant documents. Additionally, this position is the personnel/payroll liaison for assigned faculty and staff in the department and facilitates the hiring process for undergraduate/graduate researchers and research faculty appointments.
This position is responsible for reviewing and implementing procurement requests that may involve complex subagreements with other Universities and/or institutions. Furthermore, this position provides administrative support to students, staff and faculty regarding travel policies/procedures and determines if travel expenses are appropriate per federal, state, university and PSC policies: including sensitive expenditures and project specific rules. This position creates and recommends improved departmental processes, ensures compliance with fiscal regulations and policies for increased department productivity and sustainability.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Research in the Department of Psychology and Neuroscience spans topics ranging from synaptic plasticity to social decision making; from attention allocation to emotional happiness and pain; from stress to suffering. Our faculty have a rich pattern of collaboration with each other and with faculty in other departments and institutes.
What Your Key Responsibilities Will Be
Manage Grant Accounts
HR & Payroll Liaison
- Monitor activities in research and general funds and independently analyzes the needs of the individual project and program accounts to best support assigned PI’s.
- Uses professional judgment to identify the most appropriate methods of financial disbursement of funds ensuring compliance with GASB accounting principles along with federal, state and University regulations and policies.
- Works closely with other departments including A&S, OCG, CCO, RIO, PSC, AP and other campus organizations when researching multifaceted processes.
- Devise, implement or revise internal accounting procedures based on project contract or grant needs; monitors expenditures and provides post award management support.
- Collaborates with grant proposal analysts on PI’s submitted materials. Monitor expenses for allowability based on the Uniform Guidance and the Terms and Conditions of the grant.
- Advises PI’s when expenditures and/or encumbrances differ from planned budgets and proposes solutions to assist faculty managing these accounts. Assists PI, SPA and OCG with the grant close-out process ensuring all expenditures are within the scope and budget allowed on the project.
Manage Purchasing, Receivables, and Travel Expenses
- Advises staff/faculty on different position hires based on a thorough knowledge of University HR policies and procedures.
- Determines and recommends the best position hire type based on PI hiring needs and University position options.
- Oversees all hiring paperwork for undergraduate researchers, graduate research assistants and research faculty.
- Enters and monitors appointments in the HR system; making funding adjustments as requested. Develops internal processes and timelines and communicates to staff and faculty members to ensure positions are set up timely and meet biweekly and/or monthly payroll deadlines.
- Processes tuition waivers for graduate research assistant positions and updates funding for research personnel as projects end or based on financial review of fund balances.
- Works with ISSS to recommend appropriate documents for international scholars and processes visa paperwork for international research faculty.
- Audits biweekly/monthly payroll registers, funding suspense and end of appointment reports to ensure correct payment to employees and expenses are processed on the correct speedtypes.
- Researches complex HR problems and corrects errors in the HR system. Oversees payments to students for fellowships, scholarships, awards and stipends. Monitors student fund accounts and determines if expenses are applicable per award.
Administration Support/Special Projects
- Review purchasing requests submitted in Marketplace by staff and faculty.
- Confirms proper form (PO, SPO, PV, sole source) is used in relation to federal, state and University regulations and policies.
- Determines whether purchase request is appropriate and within scope/budget of project when using sponsored project funds. Verifies available funds for purchases.
- Reviews vendor invoices and submits for payment.
- Verifies with purchaser that products were received and records in Marketplace. Investigates and resolves complex problems related to receipt of goods and services.
- Advises purchasers on large dollar items as to University procedures and may help with sole-source justifications and price-cost analysis.
- Update existing P.O.'s when new funding becomes available.
What You Should Know
- Advise students, staff and faculty on University procurement/travel policies and procedures.
- Review and approve travel authorization requests by determining if travel is appropriate per University policy and within scope/budget when using sponsored project funding.
- Allocate expenditures to appropriate funds and process any funds owed by traveler for personal expenditures. Use expert knowledge when reviewing complicated, detailed international travel requests.
- Oversee all petty cash processes for the assigned faculty.
- Process revenue received and stay abreast on the office of cash management policies. Perform any other special projects as assigned by the supervisor.
Hybrid work environment offered - minimum two days per week on campus.
All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement
. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment. What We Can Offer
The salary for this full-time position is $50,000 -$55,000 annually. Benefits
The University of Colorado offers excellent benefits
, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder
. Be Statements
Be dynamic. Be strategic. Be Boulder. What We Require
What You Will Need
- Bachelor’s degree from an accredited college or university with major work in accounting, business administration, finance, human resources or another closely related field.
- One year of experience in accounting, financial management and/or human resources.
- A positive outlook and a sense of humor. Strong organization and attention to detail. Strong problem-solving capabilities. Ability to handle multiple tasks simultaneously and to work with people from a diverse set of backgrounds. Ability to communicate effectively, both orally and in writing. Analytical skills, interpersonal skills, ability to understand transactional processes as well as the big picture to oversee continuous process improvement.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by January 24, 2023 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Select here for additional information regarding Classified Staff positions: https://www.colorado.edu/jobs/special-instructions-classified-staff-applicants To apply, visit https://jobs.colorado.edu/jobs/JobDetail/General-and-Sponsored-Project-Accounting-Professional/45424
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