HR Coordinator
HelpSystems LLC

Job Info

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RELAXED WORK ENVIRONMENT, DEDICATED TEAM, & GROWING COMPANY

HR Coordinator

HelpSystems is looking to add a HR Coordinator to the team. The HR Coordinator is responsible for supporting the US HR team in a variety of HR areas. This position will work closely with employees and managers to foster a positive work environment - both virtually and in the physical office.   

KEY DUTIES 

 Onboarding support 

• Prepare new hire desk/office space, providing welcome gift and office supplies 
• Coordinating new hire agenda, including emailing final agenda to new hires 
• Track peer mentors & send guide; track returned checklists; create & email certificates 
• Upload new hire headshot to ADP 
• Email virtual Geek U program materials: review and share survey feedback; create and email diplomas upon completion 
• Complete I-9 forms and complete E-verify 
• Schedule executives meet & greets 
• Assign LinkedIn Learning licenses  

 Offboarding support 

• Emailing exit information and FAQ 
• Create shipping labels for equipment return 
• Coordinate in-person equipment drop-off as needed 
• Submit term form 
• Schedule exit interview  
• Remove LinkedIn Learning license  

 Training support 

• Schedule manager forums 
• Schedule HR office hours 
• Schedule new manager trainings  
• Schedule HR training sessions for newly acquired groups 
• Add/remove users to Yammer groups (i.e. manager group)  

 Miscellaneous  

• Prepare monthly company meeting slide decks for HR  
• Uploading documents to ADP Doc Cloud (new hire docs & term docs) 
• Manage staffing activity spreadsheet 
• Communications in Yammer like peer mentors, new hires, promotions 
• Monitoring HR inbox and forwarding to proper HR team member 
• Creating, sending, and downloading DocuSign documents/agreements 
• Tracking of agreements/filing/saving in ADP 
• Support of visa paperwork, file management, and required postings/notices 
• Participate in HelpBrigade committee and DEI council and provide administrative support in these areas as needed  

 BASIC QUALIFICATIONS

• Proven experience working in a virtual environment 
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook 
• Excellent interpersonal communication 
• Excellent time management skills and ability to multi-task and prioritize work 
• Proactive and "can do" attitude with strong problem-solving skills 
• Ability to present self in professional manner 
• Ability to maintain a high level of confidentiality  

HelpSystems is passionate about making life easier for modern organizations and improving the lives of our customers. As a seven-time Star Tribune Top Workplace we are dedicated to making our employees happy by offering great benefits, fun company culture, and transparency from our leadership team. When working at HelpSystems you will have the opportunity for an upbeat office environment with A LOT of perks, such as professional development, equity program, employee recognition programs, and more!

Check out our website to learn more about HelpSystems and apply by visiting our Careers page. We encourage you to check out our Glassdoor page as well….

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran, or disability status.

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