Manager Accounts Payable
Christus Health

Irving, Texas

Posted in Medical and Nursing


This job has expired.

Job Info


Summary:

Responsible for acting as the liaison between CHRISTUS Health Shared Service Procure-to-Pay Agents, Accounts Payable Agents, Corporate Procurement and Ministry Organization's receiving staff and the Vendor. This manager will manage a team of associates to ensure payment runs are generated and completed timely. Working closely with other AP Managers to resolve potential payment issues. Reviewing reports to ensure all invoices and credit memos are included on payment runs and credit balance vendors are contacted for refunds. Performing daily reconciliations to ensure AP and Treasury are in balance. Managing associates to ensure they work closely with our Vendors and other business departments to ensure all payment runs and reports are generated and balanced daily. This manager will also manage the Vendor Maintenance team to ensure all Vendors are set up correctly and all documentation is obtained and validated.

• Manage associates and work closed with 3rd party vendor on all Vendor setup requests

• Identify vendor issues quickly and work to resolve the issues to ensure payment is made by the vendor's due date and capitalize on all rebates

• Establish strong working relationship with vendors and regional associates to ensure timely payments and excellent customer service

• Working as a team with other managers in the AP Department, Procurement, Material Management, Contracts and other departments to ensure invoices are processed timely and within SLAs

• Ability to multi-task and adjust schedule as needed to meet department deadlines

• Ability to work closely with other AP Managers to resolve issues

• Identifies repetitive problems and work closely with other teams on process improvements

• Understand and maintain established departmental goals, objectives, policies and procedures within established timelines, meeting customer service standards and following standard operating procedures pertaining to working hours, planned and unplanned absences and phone usage

• Escalate issues appropriately driving towards resolution

• Responsible for performing these duties within established departmental service level goals while exhibiting CHRISTUS Health Core values to fulfill the ministry's mission

• Knowledge to problem solve and know when to contact the bank or Treasury dept for assistance resolving problems

• Serve as the SME (Subject Matter Expert) for Disbursement and Vendor Maintenance team and "go to" person for other associates and regions

• Previous experience working in a fast-paced shared service environment with multiple region invoice processing and large payment runs per day

• Clear communication with all level of management and adhering to AP policies and procedures

• Ability to identify 1099 vendors and understand the guidelines for reporting Perform miscellaneous duties and special projects as needed

Requirements:

• Bachelor's degree in Business or Accounting preferred or equivalent experience

• Seven plus years of Accounts Payable Disbursement management experience

• Previous experience working with Infor or another ERP accounting system
• Must be able to utilize Excel equivalent to an intermediate user level to create spreadsheets, analyze data and create recommendations based on data results

• Excellent verbal and written communication skills

• Strong problem-solving skills with ability to research problems and present findings

• Must have proven prioritization and coordination skills, strong organizational skills as well as high level of initiative

• Meticulous in attention to detail and ability to identify and troubleshoot payment issues

• Ability to multi-task and perform special projects under stress

• Demonstrated ability to identify, investigate, analyze and resolve complex payment issues

• Ability tomanage multiple priorities within a fast-paced environment (multi-tasking is a must)

• Ability to recognize and recommend process improvements for Disbursement and Vendor Maintenance teams

• Must have ability to work effectively in a large, multi-level, geographically dispersed shared services organization

• Prefer health care commodity knowledge.

Skills:

• Intermediate knowledge and proficiency with Microsoft Office Suite & SharePoint

• Must have strong analytical and bank reconciliation experience

• Strong Excel skills using V-Lookup and Pivot tables

Licenses, Registrations, or Certifications:

• Prefer APS, APM, APPM

Work Type:

Full Time


This job has expired.

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