Master Scheduler - Nursing Administration - UMH - 7AM-7:30PM
University of Miami

Job Info

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Current Employees:
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Job Description
The University of Miami Hospital Nursing team has an exciting full-time opportunity for a Master Scheduler. This individual will work three (3) days a week with required alternating weekend coverage.

Maintains daily Nursing staff schedule changes in a timely manner.

Monitors changes to and cancellations of Nursing Staff in accordance to UHealth policies and follows up with the appropriate Inpatient Manager.

Prepares bi-weekly and monthly payroll processing responsibilities during the pre and post process by reviewing assigned duties and taking corrective action as needed.

Review and audit payroll and system-generated reports/registers to ensure accuracy.

Review Kronos timekeeping system timecards for approvals and perform approval sign off functions prior to Kronos timekeeping system extract.

Complete Kronos timekeeping system extract, load extract information to Workday payroll system, and review and resolve discrepancies or errors, if any, for each pay cycle.

Resolve payroll system error messages related to on cycle payroll processing.

Obtain a thorough understanding of payroll and benefit polices.

Stay abreast of state and federal labor, tax and garnishment laws.

Provide exceptional customer service and follow through on all issues and inquiries received in a timely and accurate manner. Issues and inquiries addressed are of basic complexity.

Audit, research and resolve cases assigned from HR Information Systems for all payroll related issues.

Provide Workday and Kronos timekeeping system and clock troubleshooting support.

Ensure adherence to departmental standards and controls.

Assist with ad hoc payroll projects.

Communicates any issues to management and actively participates in any corrective activities.

Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School diploma or equivalent

Certification and Licensing:

Current BCLS for Healthcare Pro vider s.

u ' N I VERSITY OF MIAMI

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Strong analytical and problem solving ability.
• General knowledge of office procedures and operations.
• Skill in data entry with minimal errors.
• Ability to accurately prepare and maintain records, files, reports and correspondence
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to work independently with limited supervision.
• Basic payroll knowledge.
• Must b e abl e t o identif y variance an d pa y issue s tha t require resolution. Thi s role identifie s employee s impa c , t by system known gaps and user errors.
• Advanced knowledge of Microsoft Excel.

Department Specific Functions

Approaches communication with the Nursing Staff, Managers and all others in a professional, courteous and positive manner. Utilizes a calm, friendly and professional approach when communicating with physicians, staff and visitors. Demonstrated ability to schedule staff in an organized manner to facilitate the smooth functioning of the unit(s). Demonstrates pro-activity in determining possible scheduling conflicts, reporting findings to appropriate management personnel, Nursing Supervisor and/or Executive Director of Nursing, and follow up with resolution. Complies with hospital policy and procedures and Department of Nursing Administration Rules and Regulations when scheduling staff members and reconciling payroll. Responsible for reconciling, coordinating and distributing the final schedule prior to end of prior shift. Demonstrates ability to answer phones quickly and professionally. Ensures a clean, safe and functional working environment. Performs miscellaneous duties as assigned. Attends departmental and/or unit-based meetings or acknowledges, review of notes/minutes on a weekly basis. Receptive to constructive criticism and responds in a positive manner as observed by supervisory personnel.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
U4

This job has expired.