MS Executive Administrative Assistant
helenoftroy

Job Info

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Join our Logistics & Distribution Team at Helen of Troy as our Executive Administrative Assistant and make an immediate impact on our trusted brands, including our 8 leadership brands: OXO, Hydro Flask, Vicks, Braun, Honeywell, PUR, Hot Tools, Drybar. Together, we build innovative and useful products that elevate people's lives everywhere every day!

Look around your home, and you'll find us everywhere:

In your kitchen, living room, bedroom, and bathroom. We are already making your everyday lives better. We are powered by knowledgeable, enthusiastic, and forward-thinking people committed to developing a culture of inclusion. Whether you are just starting your career or in need of a challenge, we recognize, develop, and empower talent!

What you'll be doing:

The Executive Administrative Assistant is responsible for the welcoming of all guests, visitors, prospective employees, and anyone else who visits while ensuring the lobby creates an inviting, on brand experience.

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  Maintain day-to-day front office responsibilities, including communicating with all clients and answering inquiries, greeting all visitors, including interview candidates, clients, consultants, and other outside visitors, and ensuring that the front reception area is tidy.
  
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  Provides daily facility production and labor cost reports for all four MSDC business units (OXO, ISH, HSH, & BSH).
  
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  Maintains all records for management and executives.
  
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  Audits temporary staff billing invoices.
  
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  Maintains production tracking for department statistics.
  
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  Provides daily facility scorecard and headcount reports.
  
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  Facilitate company meetings, lunches, and other events related to all-hands meetings, Leadership Team meetings, and other company activities as needed.
  
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  Complete a monthly shipping analysis and handle employee personal shipment reimbursement.
  
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  Receiving includes accepting/scanning all incoming packages, organizing, and putting away all office supplies.
  
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  Handles confidential documents.
  
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  Answers receptionist phones and walk-in vendors.
  
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  Support HR with management meeting scheduling, i.e., outside vendor partners, on-site candidate interviews, etc.
  

Skills needed to be successful in this role:

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  Demonstrated a high level of autonomy and ability to self-start
  
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  Strong desire to "own" all aspects of facilities and supplies for Hydro Flask
  
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  Technically savvy with strong experience with Microsoft Office Suite
  
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  Demonstrated customer service skills and the ability to serve internal and external customers in a friendly and timely manner, going above and beyond to ensure the best possible outcomes
  

Minimum Qualifications:

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  High School Diploma or equivalent
  
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  2+years of experience working in an administrative support role of increasing responsibility, with attention to detail, planning, and follow-up.
  
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  1+ years of experience in a reception or office manager type role
  
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  Experience coordinating vendor and service provider relationships and contracts (supplies, custodial, lawn care and snow removal, etc.)
  
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  Experience leading all aspects of facilities projects
  
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  Authorized to work in the United States on a full-time basis
  

Preferred Qualifications:

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  Experience with hands-on projects
  

Wondering if you should apply? Helen of Troy welcomes people as diverse as our brands. Have the confidence to come as who you are because your point of view, skillset, and experience will make us stronger. If you're eager to share new ideas and try new things, we want to hear from you.

For more information about Helen of Troy, visit www.helenoftroy.com. You can also find us on LinkedIn, Glassdoor, Facebook, Instagram and Twitter.



Helen of Troy is an Equal Opportunity/Affirmative Action Employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture and background. We do not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, age, marital status, disability, protected veteran status or any protected basis.



We will provide individuals with disabilities reasonable accommodation to participate in the job application process. If you would like to request an accommodation, please contact Human Resources at (915) 225-8000 #LI-DNP.

Incorporated in 1968, Helen of Troy has grown into a leading global consumer products company with career opportunities in North America, South America, Europe and Asia. We offer creative solutions for our customers through a diversified portfolio of well-recognized and widely trusted brands, including OXO®, Hydro Flask®, Vicks®, Braun®, Honeywell®, PUR®, Hot Tools®, Drybar®. Most of these brands rank #1 or #2 in their respective categories.

We boldly bring brands into our family, where we nurture what makes them great. We collaborate internally and externally, always striving to provide the consumer-centric innovation, operational excellence, scale, global reach, and stellar shared services to make them soar.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of personnel so classified. Management retains the right to add or to change duties of the position at any time.

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