Office Administrator- OE
Olgoonik

Colorado Springs, Colorado

Posted in Building and Construction


This job has expired.

Job Info


Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client's mission unconditional.

From our roots in Alaska's Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Office Administrator- OE

Overview:

Olgoonik Enterprises, LLC, a construction company specializing in facilities construction and repair, is seeking candidates for the position of Office Administrator for construction work to be performed on multi-year projects.

Primary Responsibilities:

  • Answer multi-line phone
  • Greets and directs all visitors, including vendors, clients, job candidates and customers
  • Distribute copies of proposals, task orders and work releases to appropriate files and binders. (Work with Business Manager in this regard.)
  • Assist Business Manager in obtaining subcontractor insurance forms
  • Assist the Business Manager in preparation of bid packages/work releases as necessary
  • Verify receipts and code to the appropriate projects and tasks
  • Ensure that office supplies are ordered in a timely manner and neatly maintained
  • Assist Business Manager in creating and/or processing certified payrolls
  • Type correspondence as/if requested by office staff
  • Assist Business Manager in preparation of client invoices
  • Keep contact listings up to date
  • Track expiration dates of Insurance and Reps/Certs. Seek subcontractor updates when necessary
  • Additional duties as assigned
Supervisory Responsibilities:

There are no supervisory responsibilities associated with this position.

Education and/or Experience:
  • High school diploma or equivalent required or two years of applicable administrative experience required
  • Experience with Davis Bacon wages and Certified Payrolls preferred
  • Must have experience following written procedures
Knowledge, Skills, and Abilities:
  • Must have outstanding grammar skills and experience preparing written correspondence
  • Must be detail oriented, well organized, and be able to multi-task
  • Must possess excellent communication skills (verbal and written).Requires the ability to complete assigned tasks with limited supervision
  • Must be proficient with Microsoft Office Suite of products including, Word, Excel, and Outlook business software
  • Must demonstrate a good attitude and ability to work as a member of a Team
  • Position requires self-motivation and the ability to work effectively under a minimum of supervision
  • Must be able to multi-task efficiently, work in a fast paced environment on multiple projects, and have a strong attention for detail
  • Must be able to type a minimum of 40-60 WPM accurately
Certificates, Licenses, Registrations:

N/A

Security Clearance:

N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment.

Pay Rate:

15-25

Additional Details:
  • Subsidiary: Olgoonik Enterprises, LLC
  • FLSA: Non-Exempt
  • Requisition Nbr: 2013529
Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Olgoonik is an equal opportunity employer in all aspects of employment to all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability, genetic information, or veteran status. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.


This job has expired.

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