Office Assistant
Beacon Hill Staffing Group

Job Info

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Our client, a top asset management firm, is looking for an experienced Administrative Assistant to join their Boston office. The Administrative Assistant will report to the Administrative Assistant Supervisor for the firm's Investment Division.

Key responsibilities:

• Perform complex secretarial and administrative support duties to middle and senior management

• Answer telephone calls, tactfully handle inquiries and transfer calls to appropriate party
• Assignments involve work of a confidential nature and require a basic knowledge of the practices, policies and procedures of the department/function, and may work on various projects as assigned
• Assemble and analyze information, prepare reports, agendas, correspondence and memoranda
• Handle project-oriented duties and ensure the accurate and timely completion of tasks

• Schedule and arrange meetings and maintain calendars and daily schedules (may include organizing catering or meeting locations), set-up and connect teleconferences internally and externally, arrange conference rooms, greet clients.
• Work with standard spreadsheets, databases and word processing software packages

• Interface with various managers and/or senior management, cross organizations, and internal and external customers relating to sensitive and complex issues, interactions require tact and diplomacy and confidentiality
• Travel arrangements for senior staff such as booking flights, travel visa(s), and /or restaurant reservations.
• Process expense reports and timesheets in a timely manner.
• Ability to work independently to prioritize, multi-task, organize and communication professionally.
• Backup of other administrative team members as needed.

Qualified candidates will have at least three years of experience in a professional environment and have a working knowledge of Microsoft Office. The position is Monday - Friday, 8:30am - 5pm. Compensation for this role is up to $27/hour, depending on experience.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.