Our client, a software company located in Andover, MA is seeking an Administrative Assistant to join their team on a temporary to permanent basis. This role is compensating $24/hour on the contract side and up to 55K once perm. The hours will consist of a Monday-Friday, 9am-5pm schedule.
Duties:
o Greets all visitors and guests
o Receives all front door deliveries
o Provides direction, hospitality services and concierge assistance to visitors and staff members - hanging up coats, making reservations, delivering beverages, providing directions, coordinating transportation, etc.
o Coordinate onsite interviews
o Assist in day 1 orientation for all new hires, including completion of the I9 form
o Help in drafting any letters or employee communications
o Run and maintain different personal reports, such as OT reports, Tardy punch reports, New Hire Reports & EHS Reports
o Coordinate with temporary staffing agencies on needed headcount, timecards & communicating hires & terminations
o Orders general office and breakroom supplies, maintains adequate inventories and restocks as necessary, coordinates the payment and internal allocations of goods ordered
o Orders catering and food as requested for internal meetings and events. Builds a database of catering and food suppliers, coordinates the set-up and clean-up of all delivered meals, coordinates the payment of invoices.
o Maintains the postage machine and all postage supplies, refilling and ordering service as necessary
o Answers main phone line, screens calls and assists customer service with overflow work as requested
Qualifications
Skills & Abilities:
Level of Education/Training/License:
Associates Degree or equivalent required
Experience:
Three + years of administrative work in a small-medium sized customer facing role
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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