Office Manager, Stone Center Counseling
Wellesley College

Job Info

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At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).

Job Posting Title
Office Manager, Stone Center Counseling

Job Description Summary
Admin Non-Exempt

Job Description
To work in close collaboration with the Director in managing the day to day administrative operations of the Counseling Service which include coordinating all aspects of the office. To provide support to the Counseling team and to work in collaboration with other offices of the Division of Student Life.

Position Responsibility

• Working in close collaboration with the Director in all aspects of the management of the office;
• Opening and closing of the office and scheduling appointments;
• Answering the telephone and taking appropriate action for appointments or referrals;
• Assisting students, parents or others at the institution who call for assistance;
• Monitoring the budget, ordering supplies and paying bills; creating reports for the director
• Utilizing technology, databases and website to assist with the publicizing of services, i.e. website;
• Assistance in retrieving, collecting and preparing data for the annual reports and other reports as assigned.
• Delegate and oversee the day to day duties and responsibilities of the Office Assistant.
• Working in close collaboration with other departments of the Division of Student Life and the College at large.

The successful candidate must:

• Demonstrate high level of interpersonal skills and professionalism;
• Able to maintain confidentiality and respect the privacy of the office and clients
• Provide a welcoming, caring environment, and able to interact comfortably with people who might be in distress;
• Highly responsible and reliable, able to work semi-autonomously and in a timely manner;
• Demonstrate comfort and proficiency with technology, monitoring the budget, data collection, etc.

Supervisory Responsibilities

• Supervise, delegate and oversee job duties and responsibilities of the Office Assistant.

Basic Qualifications

Education:

• Associate Degree in Business or Office Management; Bachelor's Degree preferred.

Experience Required:

• Demonstrated 3 - 5 years of experience in office management; mental health or health setting preferred.

Skills and Abilities

• Experience and comfort with technology, i.e. electronic record systems, word, file maker pro, excel, workday, etc.
• Ability to look at the big picture while also being able to attend to detail.
• Ability to work in a busy, sometimes hectic, fast-paced environment.
• Need to be flexible, open, kind, trustworthy and compassionate.
• Demonstrate solid interpersonal skills
• Good communicator in both verbal and in written forms

All employees hired are strongly encouraged to be up to date with all vaccination and boosters against COVID-19.

Company Description

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.
• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type
Administrative

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

This job has expired.