Office Specialist
Oklahoma State University-Oklahoma City

Job Info

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Position Details Req ID: req17765 Position Title: Office Specialist Position Type: Staff Full-Time Position Number: FS9921 OSU Campus: Oklahoma City Department: Institutional Grants Location Address: 900 N Portland, Oklahoma City, OK 73107 Hiring Supervisor:

Jeanie Nix and Kristen Rowan

Hiring Range:
(Contingent upon available funding): 15.52 - 16.14, Hourly Work Schedule: Monday - Friday, occasionally includes some evenings and weekends. Faculty Appt Period: Job Summary:

Will perform administrativeduties 20 hours per week for the office of Institutional Grants and Compliance and20 hours per week for Training and Development.

For the office of InstitutionalGrants and Compliance, this position will assist with management of Perkins andother grant-funded programs that serve students from specialpopulations. Program support duties may include tracking expenses, activities,and progress of projects within the department that supports students fromspecial populations. Special populations include, but are not limited to singleparents, economically disadvantaged families, students in fields of study thatare non-traditional for their gender, out-of-workforce individuals, homelessindividuals, and youth who are in or aged out of the foster care system.

For Training and Development, this position will performskilled level administrative and bookkeeping duties. This includes assistingwith maintaining databases, payments, correspondence, managing phone, email,and walk-in clients. This position works with students, staff, faculty, andgeneral public as well as business and industry clients.

Special Instructions to Applicants Resume and Cover Letter required for full consideration. Copies of all current certifications due upon hiring. Education & Experience Position Qualifications:

Minimum Qualifications:

Work Experience:

Minimum of one year of accounting, budget, grants, or related experience to include data entry and record keeping responsibility.

Related work experience and a strong interest in providing high quality administrative support.

Knowledge,Skills, and Abilities:

Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.

Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).

Ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.

Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.

High degree of initiative to work independently and collaborate in a team environment.

Detail oriented, organized, and possesses strong analytical skills.

Willingness to learn new programs, software, and applications continuously.

Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.

Demonstrated history of ethical and professional behavior.

Education:
Associates degree and/or equivalent experience

Preferred Qualifications:

Minimum of one year of experience working in higher education.

Minimum of one year of experience tracking and organizing program information.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

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