Onboarding Coordinator - HTS
HAYS

Job Info

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JOIN A COMPANY THAT VALUES AND REWARDS EXCELLENCE

YOU'LL FIT RIGHT IN

Why Work For HAYS?

Join one of the fastest growing staffing companies in the U.S. As one of the largest global recruiting firms, you can take pride in providing the best service to our clients and candidates. On top of that, you'll work with great people in a fun atmosphere.

Our Commitment to You

Total Rewards: We offer a competitive salary, 401k with matching, ESPP, 10 paid holidays and 22 days PTO and flexible benefit plans to meet your unique personal needs, including 100% company paid employee medical plan option.

Learning & Development: Our employees receive cutting-edge training throughout all levels of your career at Hays, including trips to our U.S. headquarters in Tampa for new hire training, advanced and master level skill enhancement, emerging leader and advanced leadership development. We'll equip you with the specialized skills, knowledge and support so you can quickly become prosperous in your new role.

Career Progression: Hays employees have a clearly defined career progression path based on meritocracy, not who you know. There are different paths to choose in a career with Hays..

Our Culture: Our world-wide reach allows us to work with clients across multiple countries, opening doors to unparalleled opportunities. Within our offices, we support one another and celebrate successes together. We are also dedicated to helping others through our charitable work within our communities.

OUR VALUES

Passionate About People - Ambitious - Expert - Insightful - Innovative - Do the Right Thing

Your new role

As Onboarding Coordinator, you will serve as a Human Resources liaison for our sales and production teams. This position coordinates onboarding processes and procedures to ensure compliance is met for all pre-employment screening requirements. This includes but is not limited to, background and drug screening, obtaining of all required documents, verification of employment eligibility, personnel file creation/maintenance, consistent follow up with candidates, clients and internal team members.

Essential duties and job responsibilities include the following:

• Create an engaging and supportive onboarding experience for all candidates
• Facilitate background checks and drug testing for per client and Hays requirements
• Routinely follow up with candidates, recruiters, account managers and outside vendors regarding the onboarding process, missing paperwork, status of background checks/drug screens and other items as needed
• Gather, review and consolidate pertinent data and develop/prepare HR reports and personnel files.
• Perform extensive data entry into multiple online systems
• Complete all filing in personnel files
• Consistently make sound decisions and prioritize workload.
• Perform regular audits of files, employment eligibility, backgrounds, etc.
• Provide excellent customer service to internal team members and candidates
• Consistently display strong written and verbal communication skill.
• Maintain flexibility and have the ability to set priorities as challenges are presented in a fast-paced, changing and dynamic environment
• Actively contribute to the continuous improvement of onboarding practices and procedures
• Validate I-9 documentation for assigned candidates
• Other duties as required

What you will need to succeed

• 1-3 years' experience in a high volume, detail oriented, fast paced office environment, experience in Human Resources preferred
• Excellent interpersonal and organizational skills, ability to work in a team environment
• Customer Service experience
• Demonstrated ability in Microsoft Office suite, HR/Payroll system experience a plus
• Ability to research problems and provide solutions
• Must work with minimal supervision and handle sensitive, confidential issues

More about Hays

We are the world's leading recruitment experts. Last year we placed 70,000 people in permanent jobs and over 240,000 people into temporary roles globally. We employ over 10,800 recruiting experts in 33 markets, with opportunities for growth, leadership and travel.

We enjoy an exclusive global partnership with LinkedIn and are recognized as the most socially engaged recruitment firm with over 2 million followers.

We are rapidly expanding our footprint across the USA, so there's lots of opportunity to make your mark in your local market, move to a new city or country.

Life at Hays

Hays Invests in YOU

What We Offer

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Hays is committed to building a thriving culture of diversity that embraces people with difference backgrounds, perspectives, and experiences. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local laws. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees

Contact information
Katie Wallace

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