Program Management Assistant
Indiana University

Job Info

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Department

CRIMINAL JUSTICE (BL-CRIM-IUBLA)

Department Information

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40+ departments, 50+ Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80+ buildings on the Bloomington campus. More information about the College of Arts and Sciences at Indiana University may be found here.

The Department of Criminal Justice is part of the College of Arts and Sciences. The faculty in our department seek to understand crime, how it is defined, why people commit crime, and how society responds to crime. We also strive to find ways to make the system more just, effective and fair. We offer both undergraduate and graduate degrees.

More Information on the Department of Criminal Justice can be found here.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. [For full diversity statement, click here]

Job Summary

• Conducts research and compiles materials and information for departmental programs.
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities and exchanges information.
• Manages the administrative and budgetary affairs of the Department of Criminal Justice and operates as Fiscal Officer Delegate
• Conducts general business operations appropriately, efficiently, and in compliance with IU policies and procedures
• Advises the chair on how academic plans and goals mesh with IU accounting, budgetary, procurement, and administrative policies
• Serves as support or an advisory resource for enrollment management/planning and as the department's Scheduling Officer. Ensures that instructional effort reporting for the department is correct
• Assists the chair in faculty searches using applicant tracking systems, and collaborates with VPFAA, Office of Affirmative Action, and the Office of International Services to ensure compliance with university policies
• Collaborates with the chair and department fiscal officer to oversee all account and financial activities
• Interprets departmental operating policies, procedures, and practices to maintain a system to audit and control all financial activities
• Handles all audit requests that come into the department
• Facilitates departmental event planning

Qualifications

EDUCATION

Required

• High school diploma or GED

Preferred

• Bachelor's degree

WORK EXPERIENCE

Required

• 4 years of related work experience

Preferred

• 3 years of office experience including or supplemented by experience in administering a program
• Experience with university systems and procedures

SKILLS

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$36,000-$37,460 Annualized

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.