Project Administrative Assistant
Gibbs & Cox

New York, New York

Posted in Defence and Military


This job has expired.

Job Info


General Description

We are seeking a well-qualified individual for a position as the company's Project Administrative Assistant based out of our New York Office. This position reports to the Assistant Vice President of Finance.

General Duties

The Project Administrative Assistant should have demonstrated experience in all areas;

  • Assist in pricing related activities for prospective and existing clients, including development of pricing strategies
  • Assist in preparing response package for Request for Proposals (RFP) for both Government and Non-Government clients
  • Coordinate with proposal/program managers in support of proposal requirements.
  • Entering and maintaining project setup information in Deltek Costpoint
  • Will be secondary support for office administrative duties to include filing, mail-handling, ordering & storing supplies, banking deposits, copying/scanning/printing.

Minimum Requirements
  • Minimum 5 years of experience as a project administrative assistant.
  • Minimum educational requirements: Associates Degree.
  • Deltek Costpoint is a plus.
  • Knowledge of Accounting Processes is a plus.
  • Excellent knowledge of MS Office, especially Excel.
  • Knowledge of PowerPoint and MS Word.
  • Experience working with upper Management in developing solutions in Excel.
  • Must be able to demonstrate the use of PivotTables, Data Validation and Conditional Formatting
  • You must be able to work overtime as needed.
  • Have solid organizational and time management abilities.
  • Good attention to detail and have strong work ethic.
  • Possess effective verbal, listening and written communication skills.
  • Possess the personal style needed to work in an energetic and growing company.
  • Interfaces with Client at peer level
  • Must be a US Citizen


Security Requirements

Applicant will be subject to a security investigation and must meet the eligibility requirements to obtain and maintain a security clearance issued by the US Government. In addition to the security clearance, this position may require an additional background screening for base access.

Company Profile

Join a team with EXCELLENCE, LOYALTY and INTEGRITY!

Gibbs & Cox is an independent engineering and design firm specializing in naval architecture, marine engineering, management support, and engineering consulting. The firm is headquartered in Arlington, Virginia with offices in New York City, New Orleans, LA, Newport News, VA, Chesapeake, VA, Philadelphia, PA, and Yarralumla, Australia. Gibbs & Cox is the largest independent and privately-owned Naval Architecture and Marine Engineering Firm in the United States, and has been serving government, commercial, and recreational markets worldwide since 1929. Our quality system is certified to ISO 9001:2015 for design, engineering, program management, and administrative services.

Gibbs & Cox is an EEO/An Affirmative Action M/F/D/V Employer


This job has expired.

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