Project Administrator
Dragados

Job Info

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RESPONSIBILITIES

• Answer telephones and direct callers to appropriate employee
• Greet and direct visitors in a professional, friendly, hospitable manner
• Coordinate the pick-up and delivery of express mail services (FedEX, UPS, etc.)
• Order, receive, stock, and distribute office and kitchen supplies
• Process invoices by matching delivery tickets and cost coding to the correct cost code
• Order materials such as concrete, rock, and safety supplies
• Maintain subcontractor files
• Assist field operations with maintaining and logging revised plans
• Maintain and track CDL logs, safety inspection log, equipment, and change orders logs
• Payroll duties will include coordinating with Superintendent/Foreman and the payroll department by collecting time sheets, verifying cost codes, and total hour spreadsheet
• Assist employees with time off requests, address changes, tax form, and direct deposit form updates
• Keep employee bulletins boards up to date
• Assist Superintendents with termination slips and status change forms
• Type memos, correspondence, reports, and other documents as needed
• Administrative duties such as copying, printing, faxing, filling, etc.
• Assist with set-up and close out of jobsite office
• Perform other related duties as required and assigned
• Review and submit time sheets to Payroll Department on weekly basis
• Assist with ordering of job site materials and subsequent coding of invoices
• DBE reporting and compliance
• Assist in preparation of OJT (on the job training) paperwork requirements
• Conduct new hire orientations for craft employees on job site
• Review and manage contract indemnification
• Documentation control and management
• Handle and support the safety department in terms of documentation, uploading it into the AIC system

QUALIFICATIONS

• Minimum of a 2 year degree preferred
• Minimum of three (5) years of relevant experience
• Bilingual required
• Excellent interpersonal, verbal, and written communication skills
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Able to work collectively with the administrative team associates
• Strong computer skills: Word, Excel, PowerPoint, and Outlook
• Ability to multi-task and work in high pressure environment
• Strong planning, organizational, and administrative skills

Pre-employment background check and drug screening required.

Pulice Construction, Inc. is an Equal Opportunity Employer Women/Minorities/Veterans/Disabled

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