Project Administrator
GHD

Job Info

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Job Description

Join a global professional services leader. We are committed to solving the world's biggest challenges in the areas of water, energy and urbanization.

GHD's Construction group has an outstanding opportunity for a Project Administrator. In this role, you will coordinate travel for team members, ensure new hiring onboarding and training requirements are met, and system administration management.

This role will be located in one of our regional office locations in the US with flexibility on the specific geographic location.
Responsibilities:

• Coordinating travel arrangements for office and field staff
• Coordination and data entry of payroll and expense reports using internal software systems; collaborating closely with managers and staff regarding time and expenses
• Support field staff manager with onboarding and other trainings
• Maintaining personnel and training records
• Administrative tasks related to equipment and vehicle inventory
• Handling correspondence as directed including, but not limited to: copying, scanning, emailing, FedEx/USPS mailing
• Data entry applying Microsoft Excel spreadsheets and reports
• Maintaining electronic and paper filing systems
• Coordinating in-office trainings, meetings, and meals
• Performing general office duties associated with office equipment, supplies, mail distribution
• Performing light housekeeping duties in the office kitchen
• Coordination of building maintenance tasks
• Completing special projects by clarifying project objectives, setting timetables and schedules, conducting research, organizing information, and completing project within timelines established
• Working cohesively as a team within the office; assisting team members as needed

Qualifications

• 3-5 years of administrative support experience in a professional office environment
• Professional demeanor and positive work ethic
• Ability to work with little supervision and achieve superior results
• Strong attention to detail and accuracy
• Ability to handle difficult situations and work well with multiple instructions and directions
• Excellent organizational skills with ability to prioritize to meet short deadlines
• Proficiency in Microsoft Office Suite (Must be strong in Word, Excel, PowerPoint, Outlook and Adobe PDF Writer)
• Strong written and verbal communication required
• Ability to maintain confidentiality in all matters of correspondence, telephone messages and personal conversations

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status, or veteran status.

About Us

Why GHD?

Being the best we can be is in our culture.
We are a family of smart, innovative and creative problem solvers. In our employee-owned company, everything feels like it matters more. Challenge us and help us come up with new solutions to ensure water, energy and urbanisation are made sustainable for generations to come.

Our commitment to you

Commitment is a powerful word that defines how we do business, how we serve our clients and how we care for one another. We will support your needs by giving you the tools to do your best work and then recognise achievements. We will set your curiosity free to allow brilliant minds to do their best work. We will invest in new ideas, removing barriers where we can. Finally, we will encourage you to collaborate with thousands of diverse people across our global business.

Who we are

We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation. GHD is a global professional services company that is a leader in engineering, construction and architectural expertise. Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals, yet we are proudly 'One GHD' across more than 200 offices, spanning five continents - Asia, Australia, Europe, North and South America, and the Pacific region. Delivering extraordinary social and economic outcomes, we are passionate about building lasting relationships with our partners and clients.

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