GENERAL SUMMARY/ OVERVIEW STATEMENT:
Reporting to the Administrative Director of the Center for Genomic Medicine (CGM), the Project and Communications Coordinator (PCC) will work independently to provide administrative support/project support within a dynamic, fast-paced environment. The CGM is a large cross-departmental research Center that is focused on solving the genetic causes of human disease. The PCC will occupy a highly visible role in which the individual will be the first point of contact for key interactions with CGM faculty and staff, and serve to support the overall CGM activities as well as the Center and Administrative Director. Outstanding candidates will have strong organizational, communications, and interpersonal skills. They will need to understand the organization, programs, and procedures related to the work of the Center Director and Administrative Director, and will coordinate most CGM communications and activities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
This role has three components with the below percent of time:
- Responsibilities of the PCC include assisting in all CGM administrative functions including organization, scheduling, communications, faculty interactions, and staff interactions.
- Manages the CGM social media, Newsletter, Publications, Announcements, and other related communications.
- Performs analysis, design, development and maintenance of the CGM website and applications and other projects as assigned
- Manages distribution lists
- Develop and finalize complete project plans with formalized project milestones and deliverable schedule
- Organize CGM annual retreat
- Manage the CGM Genomic Medicine Seminar series, including scheduling, coordination of travel, room booking, meals, and other related tasks.
- Facilitate and maintain records of all internal and external communication relevant to assigned projects (e.g. intranet in conjunction with Administrative Director)
- Manage the Administrative leadership and faculty committee scheduling, including the planning and timely notification of meetings and appointments, use independent judgment in setting priorities and proposing alternatives to meetings.
- Make travel arrangements for staff for out of town conferences or seminars.
- Maintain computerized schedule; administer voice mail, e-mail, and other office technologies.
- Manages check requests, purchasing issues, scopes of work, mail, T-passes, and other routine office needs
Qualifications SKILLS/ABILITIES/COMPETENCIES REQUIRED:
- Communications/Seminars/Meetings 33%
- CGM administration organization and management 34%
- Project/Website development and maintenance 33%
- Must possess excellent interpersonal, communications and problem-solving skills.
- Excellent attention to detail and follow-through.
- Demonstrated ability to manage multiple tasks and competing priorities.
- Must be able to work independently, exercise discretion, and maintain strict confidentiality.
- Time management skills essential.
- Must be proficient in Microsoft Office Suite applications.
- Must demonstrate strong project management skills with the ability to manage cross-functional deliverables and timelines successfully
SUPERVISORY RESPONSIBILITY (if applicable): FISCAL RESPONSIBILITY (if applicable):
- BA/BS required
- EXPERIENCE: 2 years of related experience preferred
- Maintaining budget for CGM Retreat and for Department Brochure, including photography costs.
- CPZN-5 - Administrative office in a research environment.
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged