Proposal Manager
CAI

Job Info

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Proposal Manager
Req number:
R2494
Employment type:
Full time
Worksite flexibility:
Remote
Job Summary
As the Proposal Manager, you must manage the entire proposal process for complex state and local Government solutions.
Job Description

We are looking for a Proposal Manager to join our team in a full-time, fully remote salaried opportunity. The Proposal Manager's role is to articulate CAI's capability and solution to meet the requirements of client needs in response to an RFx, SOW, RFI, Sources Sought, and other solution-based needs. They must be able to manage the entire proposal process for complex state and local Government solutions from supporting opportunity identifications, through solution sessions and response kick-off to timely proposal delivery.

What You'll Do

• Use established proposal processes, tools, and corporate policies to plan, manage, and contribute to all stages of the development of proposals with a high degree of professionalism and flexibility
  
• Provide proposal development support as directed by the Proposal Development Center (PDC) Manager
  
• Analyze solicitation requirements and develop response organization structure based on established corporate templates
  
• Develop a task list or proposal playbook to include administrative requirements and a comprehensive proposal schedule; monitor tasks to completion
  
• Schedule and facilitate proposal kick-off and checkpoint meetings with defined proposal response team
  
• Coordinate requirements reviews with Governance and Legal departments
  
• Create and maintain proposal folders according to department standards
  
• Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals
  
• Coordinate with subcontractors, partners, and other entities as needed ensuring they understand timelines for submitting responses; on an as-needed basis resolve issues and clarify information to aid in moving the proposal process forward
  
• Assist proposal response team with win themes, content development, graphic development including organization charts and tables, executive summaries, project timelines, tasks and deliverables, organization credentials (background, experience references, and resumes)
  
• Coordinate/review client communications including gathering/submission of questions, receipt of answers, addendums, and extensions
  
• Assist with pricing development/presentation as requested
  
• Coordinate graphic development with graphic designer and response team members
  
• Coordinate forms completion, stakeholder content review, Governance review, formatting, proofing, production, and submission activities
  
• Participates in continuous improvement activities to enhance the proposal process, document lessons learned, and collecting information for categorization and use within the proposal components toolkit (PCT)
  
• Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintain proposal support databases
  
• Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implement changes
  
• Update job knowledge by participating in educational opportunities; maintain personal networks
  

What You'll Need

• Bachelor's degree in English, Journalism, Business Administration, or an IT related discipline
  
• Eight-plus years' experience in proposal writing or directly related discipline
  
• Working knowledge of Information Technology (IT) service offerings, including, but not limited to, Public Sector, Healthcare, Tolls & Transportation, Finance, IT Solutions & Development, Service Desk, ServiceNow, Intelligent Automation
  
• Prior experience working with a custom-developed proposal process requiring adaptability and flexibility according to need, preferably for a growing organization
  
• Experience working with proposal teams in a matrix environment with teams of varying levels of skill, from first-time participants to managers and executives
  
• Demonstrated work history of progression within a proposal team with desire to continue to grow, develop, and advance
  
• Ability to analyze and translate business requirements
  
• Strong attention to detail
  
• Strong written communication, presentation skills, design skills, technical writing, layout skills, problem-solving, deadline-oriented, process improvement, coordination, strategic planning, market knowledge, research
  
• Must be able to handle multiple demands during the proposal process and make decisions concerning job operations with limited direction
  
• Demonstrates initiative and ability to exercise sound independent judgment
  
• Willing to take ownership of proposals from inception through including to through BAFO, negotiation and award
  
• Able to integrate knowledge from internet/repository searches, interviews with subject matter experts and relevant company experience to develop concise business and marketing communications
  
• Intermediate to advanced skills in Microsoft Office Suite products and Adobe Acrobat, including working knowledge of Visio and PowerPoint
  
• Must be professional, client-service oriented, able to balance assertiveness with flexibility for the good of the project and those working on it, and maintain a positive outlook
  
• Must be able to proactively identify risks to proposal process, identify solutions, and collaborate with proposal team and/or proposal department manager to mitigate as appropriate
  
• Willingness to learn and perform new tasks as required
  
• Experience managing disparate teams of writers, SMEs, etc.
  
• Knowledge of Shipley or other industry proposal process a plus
  

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
  
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
  
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard and monitor
  

Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 - 8111.

Equal Employment Opportunity Policy Statement

It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

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