Purchasing Coordinator
Clark University

Job Info

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Category:: Staff and Administrators
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Department:: 5320 (FIN-Planning and Finance)
Locations:: Worcester, MA
Posted:: Dec 23, 2022
Closes:: Open Until Filled
Type:: Full-time - Exempt
Position ID:: 157349

About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Basic Function:

Responsible for the oversight and management of the University's purchasing practices, policies, and systems.

Major Responsibilities:

Purchasing

In a decentralized purchasing environment, functions as a resource for purchasers on campus to assist them in making cost-effective purchasing decisions.

• Manages and administers the University's eProcurement system (SmartBuy Plus). Serves as main point of contact with eProcurement vendor (Jaggaer). Trains users in effective use of the system and provides end-user support.
• Provides guidance and support to University departments related to vendor selection and the competitive bidding processes.
• Negotiates and manages vending, transportation, and residence hall laundry equipment contracts.
• Maintains relationships with key vendors and negotiates favorable pricing on behalf of the University.
• Negotiates contracts for campus-wide purchasing needs such as office supplies, cellphones, printer/copiers, bottled water, etc.
• Processes payments for items billed centrally such as copiers and cellphones. Ensures correct accounting of charges to departments.
• Participates in higher education purchasing groups and consortiums to maximize Clark's discounts with the groups' collective volume purchasing prices.
• Works to ensure compliance with University purchasing policies. Revises and updates policies as needed.
• Manages PCard accounts and programs
• Implements and promotes inclusive procurement policies and procedures that encourage the use of minority and women-owned businesses. Tracks the effectiveness of such programs.
• In partnership with other key offices such as Human Resources and Business and Financial Services, develop and implement effective employee on-boarding programs and training for employees who have purchasing or budget-related responsibilities.
• Works closely with and assists Business and Financial Services regarding purchasing-related matters.

One Card Office

• Oversees the University's student ID card system. Supervises student workers.

Other
Other duties as assigned.

Requirements:

Clark University currently requires all employees and students to be vaccinated against COVID-19. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.

• Bachelor's Degree in Business Administration or other related field
• At least 5-7 years of related experience, preferably in higher education or other non-profit environment
• Knowledge of budgeting, financial management, effective business practices, and risk management
• Excellent analytical and financial management skills, proficiency with Microsoft Office applications (particularly Excel); comfortable using ERP systems
• Strong interpersonal and customer service skills
• Strong written and oral communications skills; attention to detail

Additional Information:

Clark University embraces equal opportunity as a core value: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

• Resume
• Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

A successful background check is required upon acceptance.

This job has expired.