Senior Administrative Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a non-profit in Newton, Massachusetts, is seeking a Senior Administrative Assistant to help maintain the general workflow, provide quality information to others, and contribute to a friendly and enjoyable work environment. This role will compensate up to $27/hour depending on experience.

Responsibilities:

• Support organization with day-to-day operations.
• Manage the Executive Director's calendar, schedule meetings, and anticipate needs, allowing them to focus on strategic vision and community leadership.
• Support the Board of Directors and board-level committees.
• Help prepare insightful documents, reports, and presentations, crafting compelling narratives and exceeding expectations.
• Support the Executive Director with the management of complex projects, from fundraising campaigns to major events, overseeing logistics, communication, and follow-up.
• Provide support in the development of grant proposals, ensuring adherence to guidelines and deadlines, and collaborating with internal teams to gather relevant information for successful submissions.
• Assist the Database Manager and Executive Director with tracking key metrics and analyzing data, including but not limited to membership data and trends.
• Support the development and implementation of a welcome strategy for new members and visitors, ensuring a seamless and positive onboarding experience.
• Serve as a point of contact for congregants' inquiries and concerns, resolving issues with empathy and efficiency.
• Manage and schedule staff training.
• Provide administrative support to the Director of Development, assisting in the coordination and execution of fundraising initiatives, donor engagement activities, and other development-related projects.
• Manage a system to maintain accurate donor records, and to prepare, send, and track donation acknowledgements.

Qualifications and Skills:

• Knowledge of office management principles and procedures, including advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, SharePoint, OneDrive, and Outlook), as well as modern cloud-based collaboration and database tools
• Experience with Canva and other presentation/design software
• Exceptional organizational and creative problem-solving skills including attention to detail, accuracy, and research skills
• Demonstrated experience prioritizing/executing multiple tasks and projects simultaneously while meeting deadlines
• Excellent verbal and written communication skills including editing and proofreading
• Strong initiative with the ability to work independently

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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