Senior Administrator
Cushman & Wakefield

Job Info

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Job Title
Senior Administrator
Job Description Summary
Responsible for coordinating local and front office support operations for commercial services in an efficient and effective manner. Senior Administrator will work with the Director of Operations and fee-earners within the market to provide support and assist in strategic initiatives.
Job Description

Essential functions and responsibilities

Administration and Office Support

• Assist in planning and coordination of basic travel arrangements
• Organize and assist internal meetings and events as required
• Ensure company policies are followed

Support Sales and Transactions

• Track all listings and signs
• Coordinate production and distribution of reports, proposals, and other materials

Track Opportunities, Listings, and Deal-Related Expenses

• Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Client Coordinators
• Check for any conflicts/duplicates in opportunity ownership and escalate to fee-earner
• Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
• Update CRM upon closing of deals
• Work with Client Coordinator to collect necessary documentation and deliver to Commissions Accounting

Enter Expense Reports

• Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Client Coordinators
• Attribute expenses to specific deals or other codes and track against deal budget
• Enter expense reports into Workday

Coordinate Events and Conferences

• Coordinate catering, conference room space, invitations, and other event planning activities as needed

File Management

• Maintain files, such as documents provided by operations staff or reference material (i.e., billing packages, which include lease, commission agreement and other pertinent client related files), vendor contacts, licensing info, COI, etc.

Manage Phones

• Answer and screen all incoming calls and relay messages
• Communicate with operations staff fee-earners and Managing Principals
• Handle the calls with discretion per the request of the operations staff, fee-earners and Managing Principal
  

Key Competencies

Organization Skills Communication Proficiency

Important education

• High School Diploma or GED

Important experience

• 3-5 years of administrative support experience
• Front desk and/or office experience

Additional eligibility qualifications

• Intermediate/Advanced Microsoft Office Suite skills, including Excel, Outlook, PowerPoint, Publisher, Word
• Ability to plan, organize and manage processes
• Ability to deal and communicate effectively with all levels of staff and management

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50% of the time; and extend hands and arms in any direction.

Note: This position requires compliance with our COVID related protocols, which may also include client-specific requirements. This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing to regular COVID testing.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

This job has expired.