Senior Manager, Post-award Administration
The University of Chicago

Job Info

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Department

BSD ADM - Research Administration

About the Department

The Biological Sciences Division Research Administration Office provides support to all research administration activities of participating units throughout the proposal and award lifecycle.

Job Summary

The job supervises and monitors a team of support staff responsible to administer post-award activities relating to grant and contract proposals/funding within a department or unit.

Responsibilities

Leadership:

• Reporting to the Director of Post-Award, the Senior Manager will supervise and lead a team of post-award coordinators administrators, ensuring effective coordination and collaboration within the team.
  
• Oversee the outgoing subaward process.
  
• Provide mentorship, guidance, and professional development opportunities for team members.
  
• Set performance expectations, conduct regular evaluations, and provide constructive feedback.
  
• Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
  

Implementation of Policies/SOPs:

• Work with the Director of Post-Award to update post-award policies and standard operating procedures in alignment with institutional guidelines and federal regulations for procedures directly related to coordinator duties.
  
• Regularly review and update policies to ensure compliance with evolving regulations and best practices.
  
• Identify opportunities for process improvement and streamline and optimize post-award processes to enhance efficiency and effectiveness.
  

Portfolio Management:

• Works with faculty and staff to manage all post-award activities for a dedicated portfolio of complex awards. Provide regular financial projections and monitor all transactions.
  
• Prepare and ensure timely submission of all financial reporting.
  
• Request agency prior approval for award changes as necessary.
  

Other:

• Supervises employees that provides specialized support for the research enterprise within a department or unit, including post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
  
• Supervises employees directly including selection, training, performance appraisal and work allocation. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
  
• Monitors industry trends and remains current with agency and regulatory changes. Plans for department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.
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Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
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Certifications:

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Working Conditions

• Office Environment.
  

Application Documents

• Resume (required)
  
• Cover Letter (preferred)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

People Manager

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.