Senior Manager, Pre-award Administration
The University of Chicago

Job Info

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Department

BSD ADM - Research Administration

About the Department

The Biological Sciences Division Research Administration Office provides support to all research administration activities of participating units throughout the proposal and award lifecycle.

Job Summary

The job supervises and monitors a team of support staff responsible to administer pre-award activities relating to grant and contract proposals/funding within a department or unit.

Responsibilities

Team Management:

• Supervise and lead the pre-award coordinator team.
  
• Provide oversight for the MTA/DUA process.
  
• Run scheduled reporting for updates to master other support documentation for supported units.
  
• Provide training, mentorship, guidance, and professional development opportunities for coordinator staff.
  
• Set team goals, evaluate performance, and provide feedback and additional training to ensure adherence to team standards.
  

Implementation of Policies/SOPs:

• Working directly with the Director of Pre-Award, updated standard operating procedures (SOPs) in alignment with institutional guidelines and federal regulations for procedures directly related to coordinator duties.
  
• Regularly review and update policies to ensure compliance with evolving regulations and best practices.
  
• Provide feedback to the Director of Pre-Award on policies and opportunities for process improvement to streamline pre-award processes and team efficiency.
  

Portfolio Management:

• Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.
  
• Assists in the timely submission of required annual reports and continuation applications.
  
• Leads complex proposal submissions within assigned portfolio.
  

Unit Reviews:

• Conduct divisional review of proposals routed within the divisional research administration office. Identify changes required for compliance with divisional and institutional best practices and policies.
  
• Provide feedback to the administrator on the proposal to provide immediate and practical instruction on areas for improvement.
  
• Based on patterns seen within reviews, communicate to the Director suggested enhancements to SOPs or additional training that may be needed for the pre-award team.
  

Other:

• Supervises employees that provides specialized support for the research enterprise within a department or unit, including pre-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
  
• Supervises employees directly including selection, training, performance appraisal and work allocation. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
  
• Monitors industry trends and remains current with agency and regulatory changes. Plans for department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.
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Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
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Certifications:

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Working Conditions

• Office Environment.
  

Application Documents

• Resume (required)
  
• Cover Letter (preferred)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

People Manager

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.