Staff Assistant to the Dean of Workforce & Business Development
Roxbury Community College

Job Info

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Category:: Staff
Subscribe::
Department:: Workforce Development
Locations:: Roxbury, MA
Posted:: Jan 24, 2023
Closes:: Feb 24, 2023 - 11:59 PM EST
Type:: Full Time
Position ID:: 158227

About Roxbury Community College:

Founded in 1973 in Boston's historical neighborhood of Roxbury, Roxbury Community College (RCC) serves as a beacon of educational opportunity for the diverse populations who live near the campus and throughout the City of Boston. RCC is recognized as a Predominantly Black institution (PBI) by the United States Department of Education and is the only institution of higher education in New England to hold that distinction. Home to 26 programs of study, the College offers unique educational pathways for students to pursue while experiencing life on a city campus. Our dedicated workforce of faculty, staff, and administrators reflects the communities that we serve. RCC strongly encourages applicants of diverse backgrounds, abilities, and life experiences to apply for employment opportunities at the College.

Applications for employment are considered without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, or veteran status. Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Prospective employees are encouraged to review the College's Annual Safety & Security Report, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at:

https://www.rcc.mass.edu/explore/campus-safety/index.html

Job Description:

Title: Staff Assistant to the Dean of Workforce & Business Development

Unit: Non Union Professional

Department: Workforce & Business Development

Reports To: Dean of Workforce & Business Development

Date: January 24, 2023

General Summary:

• Provides Administrative support on all aspects of the Dean of Workforce & Business Development work, including the Centers' operations under the Dean's authority.
• Functions as a liaison between departments regarding administration and communication.
• Collaborates with the Center of Workforce Development, the c4SBT, and the Business Innovation Center staff to coordinate activities, events, and procedures.
• Works with various local, state, and federal agencies on grants and programs.
• Collaborates with the marketing department to market department successes.
• Composes letters and reports and reviews documents for completeness and compliance with third-party requirements.
• Conducts research and prepares reports on various workforce issues and programs.
• Compiles program data and prepares reports on training outcomes.
• Prepares confidential memos and letters.
• Maintains the Dean's calendar and schedules meetings.
• Serves as the initial point of contact for student inquiries.
• Serve students in an asset-based way and stresses equity for all students.
• Provides timely and professional responses to students' telephone, email, and walk-in inquiries.
• Attend college and community events to promote programs and recruit students.
• Attend campus meetings and serves on committees, as required.
• Maintain an inventory of supplies and order supplies as needed.
• Perform other duties as assigned.

Requirements:

• Associate or higher degree with a major in business administration, business management, or public administration.
• Three years of full-time, or equivalent part-time, experience in office management, office administration, business administration, or business management, with experience in purchasing, budgeting, accounting, records management, process improvement, grants management, and contract administration.
• Demonstrated excellence in time management, attention to detail, and the ability to learn quickly.
• Ability to observe strict confidentiality and exercise discretion in handling confidential information in all aspects of work.
• Ability to multitask and manage competing projects.
• Excellent working knowledge of Microsoft Word, PowerPoint, Excel, and Outlook.
• Ability to independently prepare and use charts, graphs, and tables to analyze data and draft reports.
• Ability to write concisely, prepare reports and maintain accurate records.
• Maintains a positive and proactive approach to problem-solving and developing innovative solutions to address challenges.
• Ability to deal tactfully with others, establish rapport, and maintain harmonious working relationships with persons from varied ethnic, cultural, and economic backgrounds.
• Strong interpersonal and communication skills.
• Committed to continuous quality improvement

• *Education toward such a degree will be prorated based on the proportion of the requirements completed.

Preferred Qualifications:

• Bachelor's degree and 5+ years of senior executive assistance and office administration experience in higher education.
• Knowledge of state budgetary procedures relating to positions, salaries, and personnel services.
• Knowledge of the laws, rules, policies, and procedures governing the State and Federal Grant Administration.
• Knowledge of state accounting and budgetary procedures, including terminology.
• Knowledge of state procedures governing the purchasing and requisitioning supplies and equipment.
• Prior experience in an urban community college or with diverse populations.
• Prior experience working with students from diverse social, cultural, and economic backgrounds who possess various academic abilities and interests.
• Bilingual (Preference for Spanish, French, Haitian Creole, Cape Verdean-Creole, or Portuguese).
• Valid Driver's License

Additional Requirements:

• All candidates must have legal authorization to work in the U.S.
• The appointment is subject to SORI (Sexual Offense Registry Information) background check and a publicly accessible Massachusetts CORI (Criminal Offense Registry Information) background check.

Additional Information:

Location: Roxbury campus with occasional travel to off-campus meetings as needed. This position will be eligible for a maximum of two days of telework in accordance with the College's telework policy.

Hours: 37.5 hours per week, Monday to Friday 9:00am-5:00pm
Expected start date: January 2023

Salary Range: Salary commensurate with academic background and experience. Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and receive benefits that include:

• High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
• Reasonable Dental and Vision Plans
• Flexible Spending Account and Dependent Care Assistance programs
• Low cost basic and optional life insurance
• Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
• 12 paid holidays per year and competitive Sick, Vacation and Personal Time
• Tuition Benefit for employees and dependents at state colleges and universities
• Short-Term Disability and Extended Illness program participation options
• Professional Development and Continuing Education opportunities
• Qualified Employer for Public Service Student Loan Forgiveness Program
• Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
• Access to the Commonwealth's Mass4You, employee assistance program
• Free employee parking
• Public Transportation is available to the College via the MBTA Orange Line Roxbury Crossing Station which is a eight-minute walk to the campus.

The College will not sponsor applicants for work visas

COVD VACCINATION REQUIREMENT:

Candidates for employment should be aware that all Roxbury Community College students, faculty and staff are required to be fully vaccinated by January, 2022. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.

Additional Information:

• All candidates must have legal authorization to work in the U.S.
• The appointment is subject to SORI (Sexual Offense Registry Information) background check and a publicly accessible Massachusetts CORI (Criminal Offense Registry Information) background check.

Work Schedule:

• Generally, 8:30-5:00, but may include nights and weekends.
• Work assigned schedule reliably and punctually.

Additional Information:

Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate based on race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Equal Employment Opportunities Commission, or the United States Department of Education's Office for Civil Rights.

The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at www.rcc.mass.edu/clery.

Application Instructions:

Applicants interested in applying MUST submit the following documents via the online application:

1. Cover Letter

2. Resume

3. Three references

After completing all of the steps above, please go back into the newly created account and double check that your resume and cover letter uploaded as you intended.

Roxbury Community College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact Pat Noel, Benefits Coordinator at 857-701-1256 or pnoel1@rcc.mass.edu.

This job has expired.