Temporary Executive Assistant
Beacon Hill Staffing Group

Job Info

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Our client, a prominent university located in Wellesley, MA, is seeking a Temporary Executive Assistant to join their team. This role will be hybrid Monday to Friday 9am-5pm and compensate at $35-$40/hr depending on experience. The Executive Assistant will assistant the CAO and serve as the primary point of contact for the CAO's office, activities, contacts, calendar, and projects. This role will be responsible for the following duties:

Key Responsibilities:
* Provides administrative support to the CAO including, but not limited to: managing the CAO's calendar, scheduling meetings, creating agendas, taking minutes, and identifying and tracking action items.
* Reviews all of the CAO's emails and helps respond, as necessary.
· Assists CAO with budget preparation including conducting research, analysis, and monitoring budget for discrepancies. Reviews and prepares for authorization vendor purchases and payments.
· Anticipates CAO's operational needs and proactively brings together appropriate people and resources in support.
· Implements and manages private equity process/manages the administrative functions of the Private Equity Committee including analytics and reporting based on trustee recommendations.
* Responsible for project management including identification of tasks, timetables, stakeholders, budgets, and reports.
* Composes correspondence, reports, and other material for CAO's signature; proofreads and edits copy as needed.
* Manages internal communication for the CAO using the appropriate variety of media.
* Responsible for managing relationships, focusing both internal and external connections which includes helping the CAO develop a relationship strategy; tracking when and how the CAO should be in touch with various people and/or institutions.
· Assists with and/or independently prepares presentations and communications as needed for internal and external audiences.
· Prepares and ensures departmental travel arrangements are in compliance.
* Perform general administrative support for other executives/leaders as required.
* Assumes additional responsibilities as required.

Qualifications:
* Experience working as an Administrative Assistant to a high level executive.
* Must be detail oriented, organized, and highly motivated.
* Strong organizational, interpersonal, and communication skills, and must be able to maintain a high degree of confidentiality at all times.
· Excellent prioritization, planning and organizing skills with the ability to effectively manage multiple projects simultaneously
* A high level of creativity and the ability to follow through independently.
* Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, Outlook/Calendar).
· Envisions and proposes new methods to perform tasks that support ET&A; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
· Anticipates and embraces change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
* Must be able to work with constituents and guests of all levels from around the world.

Qualified candidates are encouraged to apply for immediate consideration!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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