TSLC_Staffing Coordinator_V20239
Trinity Health Senior Communities

South Bend, Indiana

Posted in Medical and Nursing

Job Info

Employment Type:
Full time



The primary purpose of your job position is to develop a routine schedule for the nursing department or other departments as assigned, replacing last minute absences, changes due to vacation, LOA, changes in census, etc. Maintain absence reporting and payroll processing for nursing staff. Assists the HR Department with filing, tracking, reporting, payroll, maintaining personnel files and providing clerical support to the Human Resource Director or other departments as assigned.

Disclaimer: The following statements are intended to describe the general nature and level of work assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the individual in this position. Other duties may be assigned as deemed necessary or appropriate by management.


Know, understand, incorporate, and demonstrate the Mission, Vision, Values and Guiding Behaviors of Trinity Health and Trinity Senior Living Communities in behaviors, practices, and decisions. Consistently demonstrate (leads by example) Sanctuary Values to all internal and external customers (residents, visitors, volunteers, and associates.) Create and maintain an atmosphere of warmth, propagating a calm environment throughout the community. Execute assignments in a culture that is shared and collaborative across all divisions within TSLC. Prepares a schedule for all nursing staff and other departments as assigned. Assists in scheduling staff for mandatory inservices. Handles call-in's, replacing staff as necessary. Posts schedule in accordance with policies and procedures. Makes changes in schedule on the floor, based upon census & resident need. Ensures that daily staffing levels are in compliance with state minimum regulations and sanctuary budgeted PPD hours. Report daily to the Director of Nursing/HR Director/Designee. Monitors absences and tardiness. Notifies Director of Nursing/HR Director/Designee when discipline is needed. Responsible for daily staffing report and overtime justification report. Totals time records daily and processes time records for nursing department each pay period. Enters exception reports daily, may transmit payroll as needed to home office. Maintains current confidential associate telephone number list. Data input into various computer systems and run appropriate reports. As assigned assists in implementing the day-to-day policies and procedures governing the payroll functions. Assist associates in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary. Provides clerical support as requested by the Director of HR including but not limited to creating personnel files, filing of paperwork, data entry, etc. Attends department meetings and committees as required. Maintain a neat and organized work area and files. Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.


High School Diploma or equivalent. One (1) to three (3) years previous scheduling experience preferred. Basic knowledge of medical terminology and nursing practice is preferred. Comprehensive to expert proficiency with Microsoft product suite (MS Word, Excel, Power Point,etc.); extensive knowledge and experience with electronic mail and calendaring system in PC LAN environment. Ability to type with speed and accuracy. Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc. Previous experience working in long-term care or with the geriatric population preferred. Must possess superior customer service skills and professionalism. Must possess outstanding verbal and written communication skills. Ability to adapt to ongoing change and work in a fast-paced, customer-driven environment. Possesses interpersonal and relationship building skills to work in a cross-functional team as well as the ability to work with residents based on their cognitive ability. Self-starter, highly motivated with a high productivity level. Possesses a high degree of personal accountability, responsibility and strong decision making abilities. Must possess the ability to plan, organize, develop, implement and interpret programs, goals, objectives, policies and procedures of the organization.


Must be able to adapt to frequently changing work parameters. Must be able to see, hear and smell or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Primarily works inside with frequent kneeling, crouching, reaching, lifting, sitting, walking, bending and lifting. Must be able to push, pull, move and or lift a minimum of 25 pounds to a minimum height of 3 feet and be able to push, pull, move and or carry such weight a minimum distance of 10 feet. May be necessary to assist in the evacuation of residents in emergency situations.

  • Physical mobility that includes movement from place to place.
  • Physical agility, that includes ability to maneuver body while in place.
  • Dexterity of hands and fingers.
  • Coordination, including eye-hand, hand-foot.
Must possess the above ability with or without the use of prosthetics that will enable adequate functionality so that the requirements of this position can be fully met.

Subject to exposure to noise, infectious waste, diseases, conditions, etc. including TB, HIV, HEP B viruses. May be subject to the handling of and exposure to hazardous chemicals. Must be able to speak, read and write the English language in an understandable manner. Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile individuals within the community. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must not pose a direct threat to the health or safety of other individuals in the work place. Must be able to cope with the mental and emotional stress of the position. Must meet the general health requirements set forth by the policies of this community, which include a medical and physical examination. May be required to work beyond normal working hours, on weekends and other positions temporarily when necessary and may be subject to call back during emergency conditions. May be required to work on shifts other then those which originally hired.

I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Staffing Coordinator and agree to perform the identified essential functions in a safe manner and in accordance with the community's established policy and procedures. I understand as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals and the community will provide me instruction on how to prevent and control such exposures. I further understand I may also be exposed to Hepatitis B Virus and that the community will make available to me, free of charge, the Hepatitis B Vaccination.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

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