Position Title:Grant Accounting Manager
Reports To:Grant Accounting and Compliance Manager
Department: Accounting and Compliance
Location:Elkhart, IN or US Remote
Church World Service (CWS) is a not-for-profit organization working to eradicate hunger and poverty and to promote peace and justice around the world. CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability or veteran status in employment or in the provision of services.
The Grant Accounting Manager will work closely with accounting and compliance, program, local office, finance, and other staff to ensure compliance with CWS grant management process and policies, generally accepted accounting principles, and other legal and organizational requirements. The position will participate in continuous improvement and support best practices in grants processes, post-award financial monitoring, budget reporting, and compliance. The position will be responsible for developing and maintaining financial grant reports and analysis for CWS internal and external offices.
Grant Budgeting and Grant Management
- Work proactively and collaboratively with staff engaged in the grant process to actively manage grant portfolios.
- Actively participate in grant planning, post-award, compliance, and related functions.
- Understand grant budgeting guidelines and processes, including the budget submission and reporting requirements of grant funders.
- Ensure grant budgets are in line with funders and CWS guidelines and policies.
- Enable grant budget data to be efficiently and effectively translated to funder-specific reporting formats.
- Build and maintain grant budget templates and/or other templates as needed using Excel and other appropriate software.
- Ensure grant proposal pipelines can be adequately supported and grant reporting deadlines are met by coordinating with other staff involved in the grant process.
Financial Monitoring and Coordination
- Develop an in-depth understanding of CWS programs, particularly funding requirements, and restrictions.
- Develop tools to evaluate, monitor, and report on program expenditure and budget variances as they relate to grants.
- Monitor and proactively ensure that staff responsible for grants are aware of deadlines for submitting funding requests, reports, and audits.
- Support timely dissemination of internal and external grant reports by developing program and aggregate monthly, quarterly, and annual reports.
- Work with grant staff to support the development and maintenance of metrics and key performance indicators.
- Develop, coordinate, and provide analysis to grant teams for the annual budget and forecast process.
- Support the annual organizational audit and periodic audits and monitoring of various grants.
- Performs other duties as assigned.
- Oversee the work of the accounting clerk and other grant accounting staff responsible for daily transaction processing of payments, credit cards, journals, and other transactions.
- Work with the local offices to review and maintain their financial systems and transactions.
- Supervise the bank and account reconciliations for the local offices and other programs as needed.
- Review and reconcile the local office finance systems with the organizational systems and reports to ensure accuracy and make any needed adjustments.
- Oversee post-award grant accounting functions, including expense and budget analysis, cost allocations, and account reconciliations.
- College degree or advanced education or equivalent experience.
- Five or more years of experience in accounting or finance, preferably in an NGO, foundation, or USG with heavy concentration on budgeting, accounting, financial management, grant submissions and post-award monitoring and reporting.
- Solid background and understanding of accounting/financial management principles.
- Excellent critical thinking and project management skills.
- Good interpersonal and communication skills.
- Ability to understand and interpret financial reports, analyze financial data for monitoring adherence to CWS and funder-specified guidelines.
- Flexibility, patience, and the ability to work productively in a team environment and independently.
- Excellent computer skills, preferably Microsoft Office (Word, Excel, and Outlook in particular).
- Demonstrated experience in database management desired.
- Attentiveness to detail and accuracy in budgeting, accounting, reporting, and writing.
- Ability to act with sensitivity and discretion while working with highly confidential information.
- Experience in managing people preferred.
CWS’ U.S. COVID-19 Vaccination Policy requires all new staff to provide proof of COVID-19 vaccination as soon as reasonable, no longer than 60 days of employment. Any employee who is pregnant, who is nursing, who has a disability, or who has a medical condition that prevents them from safe vaccination, or who rejects vaccination because of sincerely held religious beliefs, may contact the CWS Benefits Administrator to request reasonable accommodation as defined by the Equal Employment Opportunity Commission (EEOC).
CWS offers a competitive benefits package that includes:
• 403 (b) Retirement Plan
• Medical, Dental and Vision Insurance
• Paid Time Off
• Life Insurance and AD&D
• Long Term and Short Term Disability
• Employee Assistance Program (EAP)
• Health Savings Account
• Flexible Spending Accounts
• Commuter Benefits
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